Remote Executive Assistant - Operations & Project Management Focus

2 months ago
Full-time
Senior
Project and Program Management

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023

Description

  • Triage and organize the CEO’s email twice daily, including sorting messages into action and follow-up categories.
  • Proofread, edit, and draft outgoing communications for the CEO’s review to improve clarity and accuracy.
  • Serve as gatekeeper for the CEO’s calendar, protecting focus time and managing scheduling requests from staff and clients.
  • Maintain the CEO’s weekly calendar template and coordinate around in-person office time in Seattle.
  • Track and manage outstanding administrative tasks, including personal documents, insurance information, and secure file backups.
  • Coordinate and track the sales pipeline, including email inquiries, lead follow-up, and qualification progress in BuilderTrend.
  • Support recruiting-related communication and pipeline coordination as needed.
  • Build and improve systems, SOPs, and documentation in tools such as Notion to reduce the CEO’s cognitive load.
  • Communicate daily with structured updates via Slack and help keep priorities visible and organized.
  • Handle confidential information responsibly and assist with both professional and limited personal tasks.

Requirements

  • 3+ years of experience supporting senior executives as an Executive Assistant, Operations Coordinator, or in a similar role.
  • Exceptional written communication skills and the ability to produce stronger written output than the executive.
  • Highly responsive, proactive, detail-oriented, and comfortable working in a fast-moving, high-accountability environment.
  • Strong organizational instincts, follow-through, and the ability to act as a reliable memory system for a busy CEO.
  • Experience working with systems, SOPs, documentation, and structured workflows.
  • Ability to anticipate needs and provide context-based assistance without constant direction.
  • Comfort handling confidential and sensitive information responsibly.
  • Tech-comfortable and adaptable to evolving tools and processes.
  • Reliable high-speed internet and a modern home office setup.
  • Preferred familiarity with tools such as BuilderTrend, Notion, Monograph, Smartsheet, Gemini, Fathom, or Fireflies.

Benefits

  • Fully remote work with the ability to work from anywhere.
  • International experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Forward Logistics Associate, Middle East

Anduril Industries 1K-5K Aerospace & Defense

Anduril Industries is hiring a Forward Logistics Associate to manage in-theater movement, documentation, inventory, and sustainment support for defense hardware across the Middle East and Africa.

JIRA Salesforce
16 hours, 17 minutes ago

[US HQ] Senior Expert, Value Stream FSQA

HelloFresh 10K-50K Hotels, Restaurants & Leisure

HelloFresh is hiring a Sr. Expert, Global Value Stream to own and standardize a Food Safety and Quality supply chain process across markets, driving global process design, harmonization, and continuous improvement.

16 hours, 32 minutes ago

Contract & Supplier Management

NEORIS 5K-10K Internet Software & Services

EPAM NEORIS is hiring a Contract & Supplier Management professional to oversee IT budget administration and supplier relationships, ensuring financial control, cost optimization, and effective contract and service management in a technology environment.

16 hours, 32 minutes ago

Data Feed Coordinator

Ylopo 51-250 Professional Services

Ylopo, LLC is hiring a Data Feed Coordinator to manage IDX data feed integrations for real estate clients, ensuring compliance, reporting, and communication with MLS boards, clients, and brokers.

CRM HubSpot Salesforce Zoho CRM
16 hours, 47 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers