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Remote Executive Assistant - Operations & Project Management Focus

3 months ago
Mexico, Brazil, Colombia, Philippines
Full-time
Senior
Executive Assistant
Project and Program Management
CRM Notion
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 26

Description

  • Triage and organize the CEO’s email twice daily, including sorting messages into action and follow-up categories.
  • Proofread, edit, and draft outgoing communications for the CEO’s review to improve clarity and accuracy.
  • Serve as gatekeeper for the CEO’s calendar, protecting focus time and managing scheduling requests from staff and clients.
  • Maintain the CEO’s weekly calendar template and coordinate around in-person office time in Seattle.
  • Track and manage outstanding administrative tasks, including personal documents, insurance information, and secure file backups.
  • Coordinate and track the sales pipeline, including email inquiries, lead follow-up, and qualification progress in BuilderTrend.
  • Support recruiting-related communication and pipeline coordination as needed.
  • Build and improve systems, SOPs, and documentation in tools such as Notion to reduce the CEO’s cognitive load.
  • Communicate daily with structured updates via Slack and help keep priorities visible and organized.
  • Handle confidential information responsibly and assist with both professional and limited personal tasks.

Requirements

  • 3+ years of experience supporting senior executives as an Executive Assistant, Operations Coordinator, or in a similar role.
  • Exceptional written communication skills and the ability to produce stronger written output than the executive.
  • Highly responsive, proactive, detail-oriented, and comfortable working in a fast-moving, high-accountability environment.
  • Strong organizational instincts, follow-through, and the ability to act as a reliable memory system for a busy CEO.
  • Experience working with systems, SOPs, documentation, and structured workflows.
  • Ability to anticipate needs and provide context-based assistance without constant direction.
  • Comfort handling confidential and sensitive information responsibly.
  • Tech-comfortable and adaptable to evolving tools and processes.
  • Reliable high-speed internet and a modern home office setup.
  • Preferred familiarity with tools such as BuilderTrend, Notion, Monograph, Smartsheet, Gemini, Fathom, or Fireflies.

Benefits

  • Fully remote work with the ability to work from anywhere.
  • International experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

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