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Remote Executive Assistant-Bookkeeper

3 weeks, 4 days ago
Philippines
Full-time
Junior
Bookkeeper
Operations
ClickUp
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 28

Description

  • Take notes in weekly partner meetings and share clear summaries with the wider team.
  • Manage and triage the inbox daily, converting messages into tasks and keeping email organized.
  • Coordinate calendars, schedule meetings, and support time tracking in Toggl.
  • Serve as an active, trusted presence in Slack and build strong working relationships across the team.
  • Provide general administrative support, including filing, organization, and ad hoc tasks.
  • Use ClickUp to support recurring processes and project coordination.
  • Enter transactions, reconcile bank statements, and generate financial reports in QuickBooks.
  • Prepare and process client invoices and support timely, accurate billing.
  • Maintain accurate financial records, including general ledger entries and accounts payable/receivable.
  • Support compliance, financial reporting, and cross-functional collaboration on financial operations.

Requirements

  • 3+ years of experience as an Executive Assistant or in a similar administrative/operations support role.
  • Excellent written communication skills with the ability to turn meeting discussions into concise summaries.
  • Strong discretion and judgment when handling sensitive or confidential information.
  • Comfort taking detailed notes and turning them into action items, decisions, and owners.
  • Experience managing a busy email inbox with triage, labeling, and folder structures.
  • Familiarity with calendar management best practices.
  • Working knowledge of ClickUp or the ability to quickly learn new project management tools.
  • Comfort using Slack as a primary communication tool.
  • Highly organized, proactive, self-motivated, and able to work independently in a remote environment.
  • Experience with checklists, templates, and tasking steps to multiple stakeholders.
  • Proficiency with QuickBooks for bookkeeping and financial reporting.
  • Experience with invoicing, billing, accounts payable, and accounts receivable (preferred).

Benefits

  • Fully remote work from anywhere.
  • Salary of $1,000 to $1,600 per month.
  • International experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

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