Administrative Business Partner

2 months, 1 week ago
Full-time
Senior
Project and Program Management
Exa

Exa

Exa provides a real-time AI search engine and web crawling API that enables users to search and extract structured content from websites, offering deep research tools and a comprehensive suite of functionalities across multiple endpoints.

Internet Software & Services
1-10
Founded 2016

Description

  • Support three collaborative leaders by coordinating schedules, travel, and routine communications.
  • Act as a liaison for industrial partners and customers and help manage high-stakes external relationships.
  • Connect Engineering, R&D, and Commercial workstreams to maintain alignment and prevent operational bottlenecks.
  • Develop and deploy Gemini prompts and Apps Script workflows to automate travel, expenses, and routine tasks.
  • Proactively review upcoming leadership cycles to identify logistical issues and priority conflicts ahead of time.
  • Manage complex facilities coordination and medium-to-large scale projects that support cultural and operational excellence.
  • Protect leadership bandwidth while keeping the team accessible and mission-aligned.
  • Use systems thinking to streamline workflows and reduce organizational friction.

Requirements

  • Minimum of 5 years of direct executive support or program management experience in a fast-paced environment.
  • Demonstrable experience using LLMs such as Gemini to automate manual workflows and draft communications.
  • Ability to identify patterns in organizational friction and implement scalable, automated solutions.
  • Experience managing high-stakes relationships with external partners and customers with high EQ and discretion.
  • Proven ability to support multiple executives simultaneously without compromising quality or responsiveness.
  • Strong systems thinking and critical thinking skills for navigating ambiguous, conflicting priorities.
  • Ability to work across cross-functional teams, including Engineering, R&D, and Commercial leaders.
  • Experience using advanced Google Workspace tools, including Apps Script and Gemini in Sheets, preferred.
  • Ability to audit AI outputs for accuracy, tone, and hallucinations, preferred.

Benefits

  • Full-time position eligible for bonus.
  • Full-time position eligible for equity.
  • Full-time position eligible for benefits.
  • Salary range of $96,000 to $136,000 USD.
  • Equal opportunity workplace with nondiscrimination protections.
  • Accommodation support available for candidates with disabilities or special needs.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Chief of Staff

Wider Circle 51-250 Health Care Providers & Services

Wider Circle is hiring a Chief of Staff to the Chief Delivery Officer to help run the Delivery organization’s operating rhythm, drive strategic initiatives, and support scaling its healthcare delivery programs.

1 day, 19 hours ago

Executive Assistant / Business Operations Coordinator (AU Mortgage)

D2B Professional Services

Australian finance and mortgage brokerage firm in Victoria is hiring a remote Executive Assistant & Business Operations Coordinator to support the founder, streamline operations, and coordinate mortgage, business, and content workflows across multiple ventures.

1 day, 19 hours ago

Executive Assistant

Anduril Industries 1K-5K Aerospace & Defense

Anduril Industries is hiring an Executive Assistant to support VP/GM-level leaders and keep calendars, communications, meetings, travel, and stakeholder coordination running smoothly in a fast-paced defense technology environment.

2 days, 18 hours ago

Executive & Personal Assistant to Creative Director

Hyprwork 51-200 Online and Mail Order Retail

Harza Group is hiring a Canada-based Executive and Personal Assistant to support its Creative Director across a fast-moving, remote-first creative and business operation spanning brands, travel, and personal logistics.

Asana
2 days, 19 hours ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers