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Administrative Business Partner

1 month, 2 weeks ago
United States
Full-time
Senior
Executive Assistant
Project and Program Management
LLM
Apply Now
Exa

Exa

Exa provides a real-time AI search engine and web crawling API that enables users to search and extract structured content from websites, offering deep research tools and a comprehensive suite of functionalities across multiple endpoints.

Internet Software & Services
1-10
Founded 2016
View All Jobs 14

Description

  • Support three collaborative leaders by coordinating schedules, travel, and routine communications.
  • Act as a liaison for industrial partners and customers and help manage high-stakes external relationships.
  • Connect Engineering, R&D, and Commercial workstreams to maintain alignment and prevent operational bottlenecks.
  • Develop and deploy Gemini prompts and Apps Script workflows to automate travel, expenses, and routine tasks.
  • Proactively review upcoming leadership cycles to identify logistical issues and priority conflicts ahead of time.
  • Manage complex facilities coordination and medium-to-large scale projects that support cultural and operational excellence.
  • Protect leadership bandwidth while keeping the team accessible and mission-aligned.
  • Use systems thinking to streamline workflows and reduce organizational friction.

Requirements

  • Minimum of 5 years of direct executive support or program management experience in a fast-paced environment.
  • Demonstrable experience using LLMs such as Gemini to automate manual workflows and draft communications.
  • Ability to identify patterns in organizational friction and implement scalable, automated solutions.
  • Experience managing high-stakes relationships with external partners and customers with high EQ and discretion.
  • Proven ability to support multiple executives simultaneously without compromising quality or responsiveness.
  • Strong systems thinking and critical thinking skills for navigating ambiguous, conflicting priorities.
  • Ability to work across cross-functional teams, including Engineering, R&D, and Commercial leaders.
  • Experience using advanced Google Workspace tools, including Apps Script and Gemini in Sheets, preferred.
  • Ability to audit AI outputs for accuracy, tone, and hallucinations, preferred.

Benefits

  • Full-time position eligible for bonus.
  • Full-time position eligible for equity.
  • Full-time position eligible for benefits.
  • Salary range of $96,000 to $136,000 USD.
  • Equal opportunity workplace with nondiscrimination protections.
  • Accommodation support available for candidates with disabilities or special needs.

Interested in this position?

Apply directly on the company website

Apply Now

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