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Bid Coordinator

1 month, 3 weeks ago
India
Full-time
Senior
Operations Specialist
Sales and Business Development
Salesforce
Apply Now
Energy Exemplar

Energy Exemplar

Energy Exemplar is a leading provider of award-winning energy simulation software, including PLEXOS and Aurora, used for modeling electric, gas, and water energy markets worldwide. Their solutions offer in-depth insights for financial industry professi...

Internet Software & Services
251-1K
Founded 1999
View All Jobs 9

Description

  • Serve as the primary point of contact for RFPs, RFIs, tenders, and procurement requests for existing customers across EMEA.
  • Manage the end-to-end bid and tender process, including qualification, planning, response development, review, approval, submission, and post-submission activities.
  • Develop and maintain tender response schedules to ensure stakeholders meet critical deadlines.
  • Coordinate contributions from subject matter experts across Customer Success, Product, Solutions, Legal, Finance, and Leadership teams.
  • Prepare, edit, and compile high-quality tender responses aligned with client requirements and the company’s value proposition.
  • Review tender documentation to identify compliance requirements and submission obligations.
  • Manage bid libraries, response templates, and supporting documentation to improve submission efficiency and consistency.
  • Support bid strategy development, including win themes, differentiators, and response positioning.
  • Coordinate proposals, statements of work, pricing quotations, and supporting sales documentation related to tenders.
  • Maintain accurate tender information in Salesforce CRM and support billing, invoicing, and post-award administration as needed.

Requirements

  • Minimum 5 years of experience in bid coordination, tender management, sales support, proposal management, or a similar commercial support role.
  • Extensive experience with EU tendering and procurement processes, including EU-specific regulations, compliance requirements, and bid submission procedures.
  • Demonstrated experience delivering successful RFP, RFQ, RFI, tender, and proposal submissions in a deadline-driven environment.
  • Strong project management and stakeholder coordination skills, with the ability to manage multiple concurrent submissions.
  • Exceptional written communication, business writing, editing, and document management skills.
  • Proven ability to interpret complex tender requirements and ensure full compliance with submission criteria.
  • Strong attention to detail and commitment to producing high-quality documentation.
  • Understanding of procurement processes, commercial contracts, and B2B sales cycles.
  • Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
  • Ability to work independently while collaborating effectively with cross-functional teams.

Benefits

  • Flexible work setup with the ability to work from home, in the office, or on the move.
  • Support for work-life balance and a culture that empowers employees to take initiative.
  • Opportunity to join a fast-growing global company with around 30% year-on-year growth.
  • Inclusive, values-driven workplace with a focus on ownership, integrity, innovation, and customer success.
  • Equal opportunity employer with accommodations available during the recruitment process.

Interested in this position?

Apply directly on the company website

Apply Now

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