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Chief of Staff / Executive Administrative Assistant SAAS tech start up

10 hours, 33 minutes ago
El Salvador, United States, Israel
Full-time
Senior
Executive Assistant
Operations
Agile Asana ClickUp CRM JIRA Monday.com Trello
Apply Now
CodeForce

CodeForce

We specialize in custom software development, AI-driven solutions, and digital transformation to help companies stay ahead in the tech landscape

information technology & services
11-50
View All Jobs 4

Description

  • Manage the CEO's calendar, priorities, and day-to-day scheduling needs.
  • Coordinate meetings with employees, customers, and vendors and prepare meeting agendas.
  • Document action items and follow up to ensure deadlines and commitments are met.
  • Maintain project trackers, executive dashboards, and company KPI reports.
  • Organize documentation, standard operating procedures, and process materials.
  • Create and maintain workflows using Trainual or similar documentation platforms.
  • Assist with hiring coordination and interview scheduling.
  • Coordinate special projects across Dataphone and CodeForce.
  • Draft professional emails, presentations, and internal communications.
  • Identify bottlenecks and recommend process improvements to increase accountability and execution.

Requirements

  • 3+ years of experience in Executive Assistant, Chief of Staff, Project Coordinator, or Operations roles.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal English communication skills.
  • Advanced proficiency with Google Workspace and Microsoft Office.
  • Experience with project management tools such as Asana, ClickUp, Monday.com, Jira, or Trello.
  • Experience documenting processes and creating SOPs.
  • Comfortable working in a fast-paced technology environment.
  • Strong attention to detail.
  • Ability to prioritize multiple projects with minimal supervision.
  • Experience working with AI tools such as ChatGPT, Claude, Gemini, or Microsoft Copilot.
  • Experience supporting a CEO or executive team (preferred).
  • SaaS, telecom, MSP, or software company experience (preferred).
  • Familiarity with Agile project management (preferred).
  • Experience with CRM and documentation platforms (preferred).

Interested in this position?

Apply directly on the company website

Apply Now

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