Executive Assistant / Operations Assistant

4 hours, 39 minutes ago
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage calendars, appointments, meetings, scheduling changes, and travel logistics.
  • Coordinate inboxes, communications, follow-ups, action items, and escalations.
  • Track tasks, projects, deadlines, deliverables, and leadership priorities.
  • Prepare and format reports, documents, presentations, spreadsheets, and administrative records.
  • Maintain organized files, shared documentation, CRM data, and operational systems.
  • Support administrative workflows, recurring processes, special projects, and research requests.
  • Coordinate information across internal and external stakeholders.
  • Identify operational gaps, follow through on resolutions, and support evolving business needs.

Requirements

  • 2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Assistant, or similar.
  • Excellent spoken and written English communication skills.
  • Strong organizational, time-management, prioritization, and follow-through skills.
  • High attention to detail and accuracy.
  • Proficiency with Google Workspace and/or Microsoft Office.
  • Experience managing calendars, meetings, documents, deadlines, and follow-ups.
  • Ability to learn new software, platforms, and AI productivity tools.
  • Ability to work independently with limited supervision in a remote environment.
  • Reliable internet connection and professional remote-work setup.
  • Availability to overlap with U.S. business hours.
  • Experience supporting founders, executives, or senior leadership (preferred).
  • Experience with CRM, project management, travel coordination, complex calendars, Excel, Google Sheets, Slack, Zoom, Calendly, Asana, ClickUp, ChatGPT, or U.S.-based teams (preferred).

Interested in this position?

Apply directly on the company website

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