🥥Executive Assistant - Job Code: 1782854458642053

8 hours, 56 minutes ago
Part-time
Senior
Operations
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021

Description

  • Manage the client’s inbox and triage high-volume email.
  • Own calendar management, scheduling, and meeting coordination.
  • Coordinate bookings with internal and external stakeholders across busy schedules.
  • Follow up on unread emails, pending deliverables, and outstanding action items.
  • Maintain visibility on priorities and brief the client on urgent items, upcoming meetings, and prep needs.
  • Flag commitments 1–2 weeks out and protect calendar time with travel buffers.
  • Support in-person meeting logistics, including room bookings, catering, expense reports, and travel arrangements.
  • Communicate with high-level clients in a respectful, polished, and non-pushy manner.
  • Support light marketing or administrative overflow when capacity allows.

Requirements

  • Strong Outlook and calendar management experience.
  • Experience proactively managing scheduling, travel logistics, and executive priorities.
  • Excellent communication skills with a polished, professional tone.
  • Highly organized, detail-oriented, and proactive.
  • Ability to respectfully follow up, prioritize tasks, and handle confidential information with discretion.
  • English proficiency level required for the application.
  • Resume must follow Coconut VA profile format and be written in English.
  • Availability for part-time work, 20 hours per week, during 7 AM–11 AM Pacific.
  • Marketing support experience, especially with MailChimp, is preferred.
  • Familiarity with Wix, Canva, PowerPoint, Microsoft 365, SharePoint, Microsoft Planner, HubDoc, Slack, Teams, WhatsApp, and text communication is preferred.

Benefits

  • Competitive salary of $750 per month.
  • 13th month pay.
  • 12 days of paid time off.
  • 12 paid US holidays.
  • Maternity and paternity leave.
  • Comprehensive healthcare coverage.
  • Life insurance through the full-time HMO plan.
  • Mental health support and wellness resources.

Interested in this position?

Apply directly on the company website

Apply Now

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