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🌴 Executive Assistant - Job Code: 1782396935716343

2 weeks, 1 day ago
United States, Philippines
Full-time
Senior
Executive Assistant
Marketing and Growth
ClickUp Shopify
Apply Now
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021
View All Jobs 30

Description

  • Manage inboxes and calendar scheduling to keep priorities organized.
  • Track tasks and projects in ClickUp and help the client stay on top of daily deliverables.
  • Protect focus time by helping block schedules for growth work.
  • Support social media oversight and strategy implementation.
  • Manage inbound brand partnership opportunities and assist with brand and retail outreach.
  • Coordinate event logistics for monthly meetups in Dallas.
  • Build and manage invite and RSVP pages in tools like Luma.
  • Support podcast booking and scheduling.
  • Oversee ongoing projects across multiple workstreams and follow through on action items.
  • Help create systems and SOPs where processes are not yet documented.

Requirements

  • Experience with inbox management and calendar management.
  • Experience managing tasks and projects in ClickUp.
  • Ability to help keep priorities and daily deliverables on track.
  • Experience supporting schedule protection and blocking focus time.
  • Experience with social media oversight and strategy implementation.
  • Ability to manage inbound brand partnership opportunities and support outreach for brand and retail partnerships.
  • Experience coordinating event logistics for monthly meetups in Dallas.
  • Ability to build and manage invite and RSVP pages in tools like Luma.
  • Experience supporting podcast booking and scheduling.
  • Familiarity with Shopify is strongly preferred, especially in e-commerce.
  • Experience with Klaviyo is required.
  • Experience with ClickUp is required.
  • Familiarity with Triple Whale, Refunnel, ShopMy, Slack, ChatGPT, and Claude.
  • Preferred experience in social media management, graphic design, basic bookkeeping or accounts receivable, and Amazon Seller Central.
  • Full-time availability for 40 hours per week, aligned to 8:00 AM to 5:00 PM CT.
  • English proficiency level must be provided in the application, and the resume must follow the Coconut VA profile template in English.
  • A 1-minute introduction video must be submitted with a working link.

Benefits

  • Competitive salary of $1,250 to $2,150 per month.
  • 13th month pay.
  • 12 days of paid time off.
  • 12 paid US holidays.
  • Maternity and paternity leave.
  • Comprehensive healthcare coverage, including life insurance on the full-time HMO plan.
  • Mental health consultations and wellness resources.
  • Milestone gifts, birthday treats, and team experiences such as island getaways, virtual town halls, and regional meetups.

Interested in this position?

Apply directly on the company website

Apply Now

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