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FBS - Executive Assistant

2 hours, 32 minutes ago
Brazil, Mexico
Full-time
Mid Level
Executive Assistant
Operations
Apply Now
Capgemini

Capgemini

Capgemini is a global leader in consulting, technology services, and digital transformation, empowering businesses with innovative solutions and expertise to thrive in a rapidly evolving market.

Internet Software & Services
100K+
Founded 1967
$93M raised
View All Jobs 29

Description

  • Handle information requests and perform clerical support for one or more executives.
  • Manage executive calendars, prioritize requests, and book travel as needed.
  • Schedule and coordinate meetings, appointments, conference calls, and other activities.
  • Greets internal and external customers, handles general inquiries, and routes complex issues to the appropriate person or department.
  • Draft and compile meeting agendas, speeches, reports, and presentation materials.
  • Prepare basic charts, graphs, tables, and other supporting materials at the direction of the executive.
  • Screen and answer telephone calls and emails with discretion.
  • Receive, assign, and route incoming mail, files, and materials to the appropriate individual.
  • Maintain records, confidential files, and hold/diary systems, including follow-up tasks.
  • Prepare expense reports, process expense-related payments, and provide backup support to other Executive Assistants as needed.

Requirements

  • Fluent English proficiency is required.
  • Experience handling confidential administrative support for executives is implied by the role.
  • Strong judgment and initiative to manage routine and unusual situations.
  • Ability to organize calendars and prioritize multiple requests.
  • Ability to coordinate meetings, communications, and travel arrangements.
  • Customer-centric problem-solving approach.
  • Ability to prepare reports, presentation materials, charts, graphs, and tables.
  • Attention to detail in maintaining records, files, and expense reporting.
  • Ability to work collaboratively and provide backup support to other Executive Assistants as needed.

Benefits

  • Competitive salary and performance-based bonuses.
  • Comprehensive benefits package.
  • Private health insurance.
  • Pension plan.
  • Paid time off.
  • Home office model with flexible work arrangements, including remote and/or office-based options.
  • Career development and training opportunities.
  • Training and development support.
  • Dynamic and inclusive work culture within a globally known group.

Interested in this position?

Apply directly on the company website

Apply Now

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