AP & Accounting Specialist

6 hours, 42 minutes ago
Full-time
Mid Level
Finance and Accounting
Assistantly

Assistantly

Assistantly is a 360º solution that helps businesses find, hire, manage, and support top talent from the Philippines and Latin America. They offer services in outsourcing, offshoring consulting, virtual assistants, marketing, social media management, s...

Professional Services
51-250
Founded 2020

Description

  • Own end-to-end accounts payable processes, including invoice intake, GL coding, approval routing, and vendor payments.
  • Manage and optimize Ramp platform configurations for corporate cards and AP workflows.
  • Code and classify expenses across multiple entities and business dimensions in Rillet.
  • Review and approve expenses for policy and accounting compliance.
  • Serve as the primary vendor contact for payment status and AP inquiries, and resolve discrepancies proactively.
  • Support employees with expense reporting and Ramp usage questions.
  • Manage the full vendor lifecycle, including onboarding, documentation, periodic reviews, and offboarding in coordination with Legal and Finance.
  • Collect and verify vendor tax documentation and lead annual 1099 filings in Ramp.
  • Implement automation for recurring transactions to streamline AP processes.
  • Support month-end close activities, including AP accruals, journal entries, aging review, rollforwards, and balance sheet reconciliations.
  • Maintain organized audit and compliance documentation.
  • Assist the Accounting Manager and Senior Accountant with special projects and workflow improvements.

Requirements

  • 3+ years of experience in accounts payable, expense management, or accounting.
  • Proven experience owning end-to-end accounts payable processes from invoice intake through vendor payment.
  • Hands-on experience using Ramp Bill Pay and Corporate Cards for AP and expense management workflows.
  • Proficiency with accounting or ERP systems such as Rillet, QuickBooks Online, NetSuite, or Xero.
  • Working knowledge of GAAP, including GL coding, accruals, account reconciliations, and multi-dimensional accounting structures.
  • Experience supporting month-end close activities related to AP, including accruals, journal entries, aging review, and balance sheet reconciliations.
  • Experience serving as a primary point of contact for vendors regarding payment status and AP inquiries.
  • Experience supporting employees with expense reporting and corporate card or expense tool usage.
  • Experience coordinating with Legal and Finance stakeholders on vendor onboarding and compliance documentation.
  • Business-fluent English.
  • Ability to work US Pacific Time hours.
  • Bachelor’s degree in Accounting, Finance, or Business (preferred).
  • CPA certification (preferred).
  • Experience in acquisition-related accounting work (preferred).
  • Accounting industry experience (preferred).

Benefits

  • Paid US holidays.
  • Paid wellness days.
  • Health and wellness allowance.
  • Monthly profit sharing.
  • AI, Operations, and Leadership upskilling.
  • Dedicated Success Manager.
  • Long-term placement support.

Interested in this position?

Apply directly on the company website

Apply Now

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