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Virtual Assistant - Tutoring Operations Coordinator

8 hours, 36 minutes ago
Philippines, South Africa
Part-time
Junior
Operations Specialist
Operations
CRM Notion Trello
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Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 106

Description

  • Coordinate tutor-student scheduling, cancellations, rescheduling, and substitute assignments.
  • Manage calendars and set up accounts or operational systems as needed.
  • Process monthly session renewals and prepare basic invoices.
  • Document internal standard operating procedures and support project management.
  • Maintain organized tutor availability and student records.
  • Communicate with clients through group-chat platforms such as Google Voice or OpenPhone.
  • Track tasks, deadlines, and progress across tutoring programs.

Requirements

  • 2+ years of experience in virtual assistance, customer support, or academic coordination.
  • Strong written communication skills in English.
  • Experience with Google Calendar and productivity platforms such as Google Workspace, Notion, or similar tools.
  • Ability to manage multiple tasks with strong attention to detail and time management.
  • Proactive, solution-oriented approach to problem-solving.
  • Reliable internet connection and a quiet work environment.
  • Availability for 20 hours per week, preferably Monday–Friday from 4 PM–8 PM EST, with occasional Saturdays.
  • Flexibility to work pre-approved overtime during high-volume periods.
  • Experience with invoicing tools or basic accounting systems is preferred.

Benefits

  • Part-time schedule of 20 hours per week.
  • Potential for increased hours as performance and business growth allow.
  • Flexible scheduling, with potential overtime during high-volume periods.

Interested in this position?

Apply directly on the company website

Apply Now

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