Executive Assistant & Strategic Operations Coordinator | AI & Salesforce Proficient

19 hours, 45 minutes ago
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Manage multiple inboxes and calendars across two companies, prioritizing communications and flagging urgent matters.
  • Draft and respond to emails on behalf of the executive and coordinate meetings, scheduling, travel, and follow-ups.
  • Organize tasks, action items, ongoing priorities, and summaries from recorded meetings and calls.
  • Assist in organizing systems, documentation, internal workflows, and SOPs.
  • Use Claude and other AI tools to support operational workflows and improve AI-generated outputs.
  • Identify opportunities to improve processes and increase operational efficiency.
  • Conduct business, vendor, and market research and evaluate software tools and operational alternatives.
  • Support due diligence, operational review, relationship management, and business development activities.
  • Help maintain project organization across multiple initiatives and gradually own recurring operational responsibilities.
  • Anticipate needs, solve problems proactively, and serve as a trusted operational partner to leadership over time.

Requirements

  • Prior experience as an Executive Assistant, Operations Coordinator, Chief of Staff Assistant, or in a similar high-level support role.
  • Excellent written and verbal English communication skills.
  • Strong organizational and time-management abilities.
  • Experience managing executive inboxes and calendars.
  • Comfort handling confidential information.
  • High attention to detail and strong follow-through.
  • Strong internet research and analytical skills.
  • Self-starter with strong initiative and problem-solving ability.
  • Strong proficiency with Claude AI or similar AI productivity tools.
  • Familiarity with Gmail, Google Workspace, project management platforms, and SOP documentation.
  • Comfortable learning new software quickly.
  • Familiarity with CRM systems such as Salesforce is a plus.
  • Must be available for a full-time role aligned to US timezone (PST).

Benefits

  • $1,500 - $1,800 monthly salary.
  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 entry monthly raffle.

Interested in this position?

Apply directly on the company website

Apply Now

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