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Executive Assistant

3 days, 14 hours ago
Philippines, South Africa
Part-time
Mid Level
Executive Assistant
Operations
macOS
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 34

Description

  • Manage the calendar, meeting invitations, and scheduling across international time zones.
  • Liaise with external contacts to confirm meeting times and follow up as needed.
  • Handle day-to-day administrative tasks across multiple businesses.
  • Book and compare flights, hotels, accommodations, and rental cars with a focus on cost-effective options.
  • Create polished Canva or Keynote presentations and PDF decks for brand pitches and show proposals.
  • Coordinate graphic designers, manage briefs, and gather required project information.
  • Research and organize actionable findings for media, e-commerce, and international food import/export ventures.
  • Independently execute open-ended requests and provide organized recommendations.
  • Draft and send emails on the executive's behalf from voice notes or verbal instructions.

Requirements

  • Strong proactive communication skills and comfort working from voice notes, texts, and calls.
  • Ability to independently turn loosely defined requests into completed work.
  • Strong research skills and attention to detail, particularly for travel planning and cost comparisons.
  • Comfort using Canva and/or Keynote, or the ability to learn quickly.
  • Mac user.
  • Availability aligned with EST core hours, Monday through Friday, with flexibility for international travel schedules.
  • Trustworthiness and discretion, including potential access to company purchasing methods.
  • Prior EA/PA experience in a fast-moving entrepreneurial or startup environment is preferred.
  • Ability to start part-time at 20 hours per week, with potential to transition to full-time within a few months.

Benefits

  • 100% remote work arrangement.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No time-tracking software.
  • Opportunity to grow from part-time to full-time employment.

Interested in this position?

Apply directly on the company website

Apply Now

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