Executive Assistant & Operations Coordinator

8 hours, 56 minutes ago
Part-time
Senior
Operations
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Manage the founder's calendar, appointments, and meeting scheduling.
  • Organize inbox communications and draft or respond to messages as needed.
  • Coordinate domestic and international travel arrangements.
  • Prepare meeting agendas, notes, and follow up on action items.
  • Handle confidential business information with professionalism and discretion.
  • Develop, document, and improve internal systems and workflows.
  • Create and maintain standard operating procedures (SOPs).
  • Organize digital files, business documentation, and operational resources.
  • Support project coordination to keep deadlines and deliverables on track.
  • Manage receipts, expense documentation, invoices, and bookkeeping administration in QuickBooks.
  • Coordinate with external accountants or financial professionals when required.
  • Act as a first point of contact for clients and partners and coordinate client communications.

Requirements

  • Previous experience supporting executives, founders, or senior leadership.
  • Excellent written and verbal English communication skills.
  • Strong organizational and project management abilities.
  • Experience using Google Workspace and Microsoft Office.
  • Experience with QuickBooks or similar bookkeeping software.
  • Ability to manage multiple priorities with exceptional attention to detail.
  • Comfortable working independently in a remote environment.
  • Experience working in consulting, professional services, nonprofit organizations, or communications agencies (preferred).
  • Experience building business processes and operational systems (preferred).
  • Familiarity with project management tools such as Asana, ClickUp, or Monday.com (preferred).
  • Experience supporting growing entrepreneurial businesses (preferred).
  • Interest in continuous improvement and operational excellence (preferred).

Benefits

  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • Opportunity to grow into a long-term strategic partner role.
  • Increasing responsibility across operations, project management, client coordination, and business strategy.

Interested in this position?

Apply directly on the company website

Apply Now

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