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Executive Assistant/ Operations Administrator

5 hours, 53 minutes ago
South Africa
Full-time
Junior
Executive Assistant
Operations
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 96

Description

  • Manage and monitor administrative tasks for the founders.
  • Track outstanding actions and follow up until completion.
  • Manage calendars, meetings, appointments, and scheduling.
  • Prepare, organize, send, and file documents.
  • Draft and send routine emails and correspondence.
  • Prepare and send client invoices and maintain payment records.
  • Track overdue invoices and follow up with clients on outstanding balances.
  • Assist with basic financial and administrative reporting.
  • Maintain an overview of ongoing tasks, deadlines, commitments, and deliverables.
  • Create checklists and improve recurring administrative processes to prevent missed tasks.

Requirements

  • 2+ years of experience in Executive Assistance, Operations, Office Administration, or a similar position.
  • Experience supporting executives, founders, consultants, or professional services teams.
  • Strong Microsoft 365 proficiency, including Outlook, Excel, Word, PowerPoint, Teams, OneDrive, and SharePoint.
  • Able to work confidently within Microsoft 365 with minimal training.
  • Experience with invoicing and financial administration.
  • Excellent organizational and time-management skills.
  • Excellent written and spoken English.
  • Extremely detail-oriented and comfortable managing multiple priorities simultaneously.
  • Proactive, self-directed, and confident following up on outstanding tasks.
  • Comfortable handling confidential information and working independently in a remote environment.

Benefits

  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No tracker requirement.

Interested in this position?

Apply directly on the company website

Apply Now

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