Executive Assistant / Operations & Admin VA

1 week, 2 days ago
Full-time
Mid Level
Operations
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Digitize and organize large volumes of documents in Google Drive.
  • Maintain structured digital filing systems and organize inboxes with folders, labels, and automations.
  • Perform light HR admin tasks, including maintaining paperwork and system records.
  • Track corporate credit card expenses, match receipts to transactions, and prepare expense reports.
  • Support construction project coordination by tracking invoices and maintaining proper documentation.
  • Maintain and update budget tracking files and ensure paid invoices are stored and organized.
  • Manage both personal and professional calendars to prevent double bookings and schedule meetings, appointments, and commitments.
  • Book personal appointments and proactively optimize calendar usage.
  • Act as a right-hand support to a senior executive by prioritizing tasks and improving workflow efficiency.
  • Assist with ad hoc administrative tasks as needed.

Requirements

  • 3+ years of experience as a VA, EA, or Operations Assistant.
  • Strong organizational skills and exceptional attention to detail.
  • Proactive, independent, and able to work without constant direction.
  • Comfortable supporting senior-level executives.
  • Able to handle both structured and unstructured environments.
  • Trustworthy and reliable.
  • Experience with Google Workspace, including Docs, Drive, and Gmail.
  • Experience with calendar management tools.
  • Proficiency with Microsoft Office.
  • Nice to have: experience with Sage Intacct or other accounting software.
  • Nice to have: light bookkeeping experience.
  • Nice to have: experience with automation tools.
  • Nice to have: comfort using AI tools.

Benefits

  • 100% remote work.
  • $800 to $1,100 monthly salary.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 entry into the monthly raffle.

Interested in this position?

Apply directly on the company website

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