Billing & Bookkeeping Specialist (Construction)

3 weeks, 3 days ago
Part-time
Mid Level
Operations
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Prepare and manage AIA billing, including Forms 702 and 703.
  • Handle progress billing and submit accurate invoices on schedule.
  • Process and track construction change orders.
  • Manage accounts receivable and monitor outstanding balances.
  • Follow up with customers regarding unpaid invoices and payments.
  • Maintain accurate financial records, billing documentation, and project information.
  • Support bookkeeping activities using QuickBooks Online.
  • Update and manage customer and project records in Salesforce.
  • Reconcile billing information and investigate discrepancies.
  • Resolve customer billing questions and provide related administrative support.

Requirements

  • Previous construction industry experience is essential.
  • Strong experience with construction and progress billing.
  • Hands-on experience preparing AIA Forms 702 and 703.
  • Understanding of change orders and construction project billing.
  • Experience with accounts receivable, collections, and payment follow-up.
  • Proficiency with QuickBooks Online.
  • Experience using Salesforce.
  • Strong attention to detail, accuracy, and organization.
  • Excellent written and verbal English communication skills.
  • Ability to manage multiple projects and deadlines independently in a remote environment.

Benefits

  • 100% remote work.
  • Initial 20-hour-per-week schedule with potential to increase to full-time.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No time tracker.

Interested in this position?

Apply directly on the company website

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