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Executive Administrative Assistant

3 hours, 59 minutes ago
United States
Full-time
Mid Level
Executive Assistant
Operations
Apply Now
ALTEN Technology

ALTEN Technology

ALTEN Technology is an engineering services company and consulting firm in the USA, providing tailored engineering solutions across various industries such as aerospace, medtech, robotics, automotive, and more. With a team of over 600 professionals, we...

Construction & Engineering
251-1K
Founded 1988
View All Jobs 24

Description

  • Provide multi-faceted administrative support to help the executive use time effectively and interact productively with staff and the public.
  • Handle a wide range of administrative tasks and independently initiate processes to manage projects, information, and people.
  • Manage the executive’s calendar, meeting preparation, follow-up tasks, and complex travel arrangements.
  • Create and develop presentations and Excel reports and analyses.
  • Facilitate and lead virtual meetings in Microsoft Teams.
  • Conduct research and gather information on behalf of the executive, then prepare summaries and reports.
  • Build positive and strategic relationships across all levels of the organization.
  • Use discretion, judgment, and organizational knowledge to support executive activities while maintaining confidentiality.
  • Direct and deploy support staff or other resources when needed.

Requirements

  • Bachelor’s degree required.
  • 2–4 years of professional experience required.
  • Ability to work largely autonomously with only general guidance and oversight.
  • Strong English communication skills, including the ability to read, write, speak, analyze, and interpret business correspondence.
  • Ability to present information effectively and respond to questions from managers, clients, customers, and the public.
  • Ability to systematically analyze complex problems and implement appropriate solutions.
  • Ability to interpret written, oral, diagrammatic, or schedule-based instructions.
  • Advanced knowledge of Microsoft Office suite, including Word, Excel, PowerPoint, SharePoint, Project, Visio, and Outlook.
  • Experience with business communications, call screening, document preparation, management reporting, meeting scheduling and logistics, and travel arrangements.
  • Must be a U.S. person (citizen or permanent resident) due to the nature of the work.
  • Pre-employment drug screening is required as a condition of hire.

Benefits

  • Comprehensive benefits package.
  • Mentorship and career growth opportunities.
  • Opportunity to work on challenging engineering projects across leading industries.
  • Equal opportunity employer environment.
  • Supportive workplace culture that emphasizes employee value and development.

Interested in this position?

Apply directly on the company website

Apply Now

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