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Executive Assistant to the CEO

1 day, 19 hours ago
Mexico
Full-time
Lead
Executive Assistant
Business Intelligence
Notion
Apply Now
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised
View All Jobs 431

Description

  • Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.
  • Maintain awareness of the CEO’s priorities, deadlines, and ongoing projects.
  • Manage complex calendars across multiple time zones and adjust schedules for continuous travel changes.
  • Handle international travel arrangements, itineraries, and logistics.
  • Gather data across departments to create executive reports, dashboards, and presentations.
  • Audit workflows and metrics to identify gaps, inefficiencies, and process improvement opportunities.
  • Conduct research and synthesize complex information into concise briefs for decision-making.
  • Assist with financial tracking, expense management, budget auditing, and financial reporting.
  • Monitor financial indicators and cross-departmental deliverables to keep projects on budget and on schedule.
  • Handle confidential business and financial information with discretion.

Requirements

  • Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator.
  • Ability to operate independently in a fast-moving environment with minimal training.
  • Exceptional logic, analytical thinking, and problem-solving ability.
  • Proactive and autonomous approach to anticipating needs and reducing the CEO’s operational load.
  • High adaptability, mental resilience, and composure in fast-changing, high-pressure environments.
  • Comfort with numbers, spreadsheets, financial statements, and basic business finance principles.
  • Willingness and technical setup to work asynchronously across global time zones.
  • Advanced proficiency in tools such as Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, and project management platforms.

Interested in this position?

Apply directly on the company website

Apply Now

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