Sales Trust Administrator

3 months ago
Full-time
Mid Level
Operations
Virtual Assistance Services

Virtual Assistance Services

VirtualStaff365 is a Melbourne-based outsourcing specialist that helps Australian businesses source, hire, and retain virtual staff. They assist in improving operational efficiency, reducing staffing costs, and growing businesses by providing professio...

Professional Services
11-50
Founded 2016

Description

  • Process sold property files and enter sales details into Box+Dice CRM and trust accounting software.
  • Save signed contracts and sales documentation into OfficeTech.
  • Confirm deposit funds held in trust and liaise with solicitors as required.
  • Send signed contracts to solicitors and maintain accurate filing.
  • Prepare draft account sales, follow up on settlements, and send settlement confirmations.
  • Ensure trust account transactions comply with industry regulations.
  • Collaborate with internal and external stakeholders to support smooth settlements.

Requirements

  • Experience processing sold property files and sales administration tasks.
  • Familiarity with Box+Dice CRM and trust accounting software.
  • Experience using OfficeTech for document storage and filing.
  • Ability to confirm trust deposits and liaise with solicitors.
  • Knowledge of trust account transaction compliance and industry regulations.
  • Strong attention to detail and accuracy in administrative work.
  • Ability to coordinate with internal and external stakeholders to support settlements.

Benefits

  • Permanent work-from-home setup.
  • Dayshift schedule aligned to Australian business hours.
  • Full-time position.
  • HMO coverage.
  • Annual leave.
  • Christmas bonus equivalent to 1 month's wage (pro-rata).

Interested in this position?

Apply directly on the company website

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