Compliance Administration Assistant

5 hours, 26 minutes ago
Full-time
Junior
Operations
Virtual Assistance Services

Virtual Assistance Services

VirtualStaff365 is a Melbourne-based outsourcing specialist that helps Australian businesses source, hire, and retain virtual staff. They assist in improving operational efficiency, reducing staffing costs, and growing businesses by providing professio...

Professional Services
11-50
Founded 2016

Description

  • Maintain compliance files, technical documentation, and document control systems.
  • Rename, merge, update, and organise compliance folders and filing structures.
  • Keep Declarations of Conformity current and accurate.
  • Verify warning labels, care instructions, barcodes, and country of origin details against compliance checklists.
  • Log customer quality complaints and track product defects.
  • Coordinate product samples between suppliers and testing laboratories.
  • Follow up with suppliers and laboratories to obtain testing reports and supporting documentation.
  • Coordinate social audits with suppliers and maintain testing schedules.
  • Enter and maintain product information in the ERP system.
  • Upload compliance, quality, and audit information into Microsoft Dynamics AX and Salsify.
  • Assist with data entry for chemical assessments.
  • Prepare weekly compliance reports and track outstanding documentation.

Requirements

  • Proven administrative and data entry experience within a corporate environment.
  • Experience in compliance, quality, buying, or supply chain administration.
  • High attention to detail and the ability to manage large volumes of data accurately.
  • Strong written English communication skills for professional email correspondence.
  • Excellent organisational and time management skills.
  • Ability to follow processes, checklists, and critical paths systematically.
  • Confidence communicating by phone and email with international stakeholders.
  • Prior exposure to product compliance, testing standards, or ethical sourcing is preferred.
  • Experience with social audits or testing standards is preferred.
  • Experience using ERP systems such as Microsoft Dynamics AX is preferred.
  • Experience using PIM systems such as Salsify is preferred.

Benefits

  • Permanent work-from-home setup.
  • Day shift schedule aligned to Australian Eastern Standard Time business hours.
  • Full-time employment.
  • HMO coverage.
  • Annual leave.
  • Christmas bonus equivalent to one month’s wage, pro-rated.

Interested in this position?

Apply directly on the company website

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