Buyer Administrator

2 weeks, 2 days ago
Full-time
Junior
Operations
Virtual Assistance Services

Virtual Assistance Services

VirtualStaff365 is a Melbourne-based outsourcing specialist that helps Australian businesses source, hire, and retain virtual staff. They assist in improving operational efficiency, reducing staffing costs, and growing businesses by providing professio...

Professional Services
11-50
Founded 2016

Description

  • Complete and maintain Item Creation Sheets in line with internal requirements.
  • Populate and manage product data in Salsify, coordinating with Buyers and suppliers to gather copy, specifications, imagery, and compliance information.
  • Support Buyers with high-volume data entry across internal systems.
  • Ensure product information remains complete, consistent, and aligned across all systems.
  • Prepare photography briefs and coordinate product information needed for photography workflows.
  • Follow up on missing photography-related details and support accurate documentation for the Buying and Marketing teams.
  • Liaise with suppliers and Buyers to collect compliance and product documentation.
  • Request and track APCO, BSCI, and other ethical sourcing documents from factories and suppliers.
  • Review artwork, packaging, and barcode documentation for accuracy and flag discrepancies for resolution.

Requirements

  • Strong administrative and data entry experience, ideally within buying, merchandising, sourcing, or supply chain.
  • High attention to detail and the ability to manage large volumes of data accurately.
  • Confidence liaising with international suppliers and internal stakeholders by email and phone.
  • High proficiency in written and verbal English communication.
  • Process-driven, methodical working style with strong organisational and time-management skills.
  • Ability to work autonomously from processes, briefs, and critical paths while supporting multiple stakeholders.
  • Experience managing product data within Salsify is preferred.
  • Experience with Item Creation Sheets or similar high-volume data inventory templates is preferred.
  • Prior experience reviewing artwork briefs or handling barcode verification processes is preferred.
  • Experience following up on supplier compliance documentation such as APCO or BSCI certification is preferred.

Benefits

  • Permanent work-from-home setup.
  • Day shift aligned to Australian Eastern Standard Time business hours.
  • Full-time role.
  • HMO coverage.
  • Annual leave.
  • Christmas bonus equivalent to one month's wage, pro-rated.

Interested in this position?

Apply directly on the company website

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