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Executive Assistant

13 hours, 37 minutes ago
Panama
Full-time
Senior
Executive Assistant
Operations
Asana ClickUp Notion
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Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 659

Description

  • Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
  • Coordinate meetings, calls, travel, and other scheduling priorities.
  • Draft, proofread, send, and manage executive emails and other communications.
  • Monitor executive inboxes, screen calls and messages, and route urgent requests appropriately.
  • Prepare meeting agendas, briefing documents, presentations, talking points, and supporting materials.
  • Take meeting notes, document action items, and track follow-up tasks and deadlines.
  • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and reimbursements.
  • Track executive priorities, projects, and ongoing initiatives to keep deliverables on schedule.
  • Follow up with internal teams and stakeholders to ensure deadlines and operational tasks are completed.
  • Conduct research and prepare reports, summaries, and other briefing materials.

Requirements

  • 3+ years of Executive Assistant or senior administrative support experience.
  • Experience supporting executives in fast-paced business environments.
  • Proven experience managing complex calendars across multiple time zones.
  • Experience coordinating executive travel and logistics.
  • Proficiency with Google Workspace and Microsoft Office.
  • Strong experience using calendar and scheduling tools such as Google Calendar, Microsoft Outlook, or Calendly.
  • Excellent written and verbal English communication skills.
  • Outstanding organizational, multitasking, and time management abilities.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Experience supporting startups, agencies, consulting firms, or high-growth organizations is preferred.
  • Familiarity with Slack, Zoom, Notion, Asana, ClickUp, or similar collaboration platforms is preferred.
  • Experience supporting multiple executives simultaneously is preferred.

Benefits

  • Fully remote role aligned with U.S. client business hours.
  • High-visibility opportunity supporting senior leadership directly.
  • Career growth opportunities into Operations, Project Management, Chief of Staff, or Executive Operations roles.
  • Fast-paced, collaborative, and growth-oriented environment.

Interested in this position?

Apply directly on the company website

Apply Now

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