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Facilities Support Specialist

10 hours, 29 minutes ago
United States
Full-time
Mid Level
Operations Specialist
Project and Program Management
Power BI
Apply Now
Tlingit Haida Tribal Business

Tlingit Haida Tribal Business

Tlingit Haida Tribal Business manages a diverse portfolio of businesses, focusing on providing innovative and affordable solutions while holding 8(a) and HUBZone certifications, aimed at delivering exceptional quality and reliability to its customers.

Professional Services
501-1000
Founded 1987
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Description

  • Provide administrative and operational support to the Director and Senior Vice President of Operations.
  • Manage executive calendars, meetings, travel, agendas, minutes, and follow-up actions.
  • Maintain trackers for contract deliverables, deadlines, milestones, risks, corrective actions, and leadership action items.
  • Collect, review, organize, and submit project reports and contract deliverables.
  • Support contract phase-ins, phase-outs, mobilizations, and transitions, including readiness tracking.
  • Prepare recurring and executive-level reports, presentations, dashboards, and status updates.
  • Maintain SharePoint sites, document libraries, continuity files, and operational records.
  • Coordinate procurement requests, vendor activities, invoice documentation, and facilities-related administration.
  • Collaborate with Operations, Contracts, Finance, HR, Quality Control, Security, project teams, government personnel, and subcontractors.
  • Support audits, records management, contract-compliance documentation, operational reviews, and customer meetings.

Requirements

  • 3–5 years of experience in administrative support, operations coordination, project coordination, facilities support, or a related role.
  • Experience supporting senior leadership while managing competing priorities.
  • Proficiency with Microsoft Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
  • Experience managing deliverables, timelines, action-item trackers, reports, and document-control systems.
  • Strong written and verbal communication, organization, analytical, and time-management skills.
  • Ability to work independently, exercise sound judgment, and handle confidential information.
  • Ability to coordinate across multiple departments, projects, and geographically dispersed locations.
  • Associate degree in Business Administration, Project Management, Facilities Management, or a related field preferred; equivalent experience may be considered.
  • Government contracting, facilities maintenance, base operations support, or contract-transition experience preferred.
  • Experience with Power BI, Smartsheet, Maximo, or similar reporting and tracking systems preferred.
  • Ability to obtain and maintain a Secret security clearance.
  • Valid state driver's license and safe driving record; ability to travel up to 50% and work on-call or extended shifts when needed.
  • Ability to occasionally lift and carry up to 25 pounds.

Benefits

  • $75,000 pay rate.
  • Medical, dental, and vision coverage.
  • TRICARE Supplemental and critical illness insurance.
  • Company-paid life and short-term disability insurance, with optional long-term disability.
  • Paid leave and a 401(k) retirement plan.
  • Identity theft protection and employee discounts.
  • Wellness seminars.

Interested in this position?

Apply directly on the company website

Apply Now

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