Executive Assistant / Personal Assistant

1 week, 3 days ago
Contract
Mid Level
Operations
Talent Voyage

Talent Voyage

Talent Voyage is an investment company with a unique focus on empowering recruiters to fulfill their entrepreneurial dreams by becoming business owners in their chosen fields. Unlike traditional investment firms that may have a broad range of interests, Talent Voyage specializes in supporting individuals within the recruitment industry who aspire to transition from being employees to business owners. One of the distinguishing features of Talent Voyage is its commitment to tailoring its support to the specific aspirations of recruiters. Whether they envision running a lifestyle business that allows for flexibility and work-life balance, or they aspire to scale up their operations and eventually exit with a significant return on investment, Talent Voyage provides the necessary resources, expertise, and financial backing to help them achieve their goals. For recruiters looking to embark on the journey of entrepreneurship, Talent Voyage offers a comprehensive range of services. These may include financial assistance in the form of capital investment to kickstart their venture, strategic guidance on business planning and development, access to networks of industry professionals and potential clients, and ongoing support in navigating the challenges and opportunities of running a business. Talent Voyage recognises that every entrepreneur's journey is unique, and as such, it takes a personalised approach to its investment and support activities. Whether a recruiter is starting a boutique staffing agency, launching a specialized recruitment consultancy, or aiming to disrupt the industry with innovative technology solutions, Talent Voyage is committed to providing the necessary resources and expertise to help them succeed. The company's investment philosophy is rooted in a long-term partnership mindset. Talent Voyage seeks to build enduring relationships with its portfolio of entrepreneurs, supporting them throughout their journey!

staffing & recruiting
1-10
Founded 2020

Description

  • Serve as the primary point of coordination between the CEO and internal/external stakeholders.
  • Manage complex calendars across multiple time zones and resolve scheduling conflicts.
  • Own inbox management, prioritize communications, and draft messages on behalf of the CEO.
  • Coordinate meetings, prepare agendas, take notes, and ensure follow-up actions are completed.
  • Plan and manage travel logistics, including last-minute changes.
  • Support special projects and operational initiatives.
  • Prepare reports, presentations, and internal communications.
  • Maintain confidentiality across executive and business matters.
  • Proactively identify gaps, inefficiencies, and opportunities for improvement.
  • Manage household tasks, bookings, and personal logistics for the founder.
  • Support content, personal brand, and creative media coordination with external partners.
  • Attend events, dinners, and gatherings as a professional representative and help manage logistics during events.

Requirements

  • 3+ years of experience as an assistant or in a similar role supporting senior leadership.
  • Strong organizational and multitasking skills in fast-paced environments.
  • Excellent written and verbal communication skills in English.
  • High level of discretion and professionalism.
  • Ability to work independently and make decisions with limited guidance.
  • Strong problem-solving mindset and ownership attitude.
  • Comfortable working across time zones and adapting to changing priorities.
  • Tech-savvy and able to quickly learn new tools and systems.
  • Experience with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
  • Familiarity with project management tools such as Asana, ClickUp, Trello, or Monday.
  • Experience using communication tools such as Slack, Zoom, or Teams.

Interested in this position?

Apply directly on the company website

Apply Now

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