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Bookkeeper/Admin Assistant

3 hours, 11 minutes ago
Philippines
Full-time
Mid Level
Administrative Assistant
Operations
Apply Now
Staffing For Doctors

Staffing For Doctors

Staffing For Doctors provides virtual medical staffing solutions for healthcare practices, connecting them with top HIPAA-compliant candidates to enhance operational efficiency, reduce overhead costs, and improve patient care through dedicated virtual ...

Health Care Providers & Services
Founded 2025
View All Jobs 12

Description

  • Manage and maintain accurate financial records, including accounts payable, accounts receivable, and payroll.
  • Process and record daily financial transactions, including receipts, invoices, and payments.
  • Perform monthly bank and credit card reconciliations and resolve discrepancies.
  • Collaborate with accountants to prepare financial reports such as profit and loss statements and balance sheets.
  • Assist with month-end and year-end closing procedures.
  • Ensure compliance with financial regulations and maintain organized documentation for audits.
  • Serve as the main point of contact for clients, handling incoming calls and email inquiries.
  • Schedule and confirm client appointments, manage calendars, and coordinate meeting logistics.
  • Handle billing inquiries and collect outstanding client payments professionally.
  • Prepare and send communications, reports, and other documents to clients.
  • Maintain organized physical and digital client files.
  • Manage general office duties such as ordering supplies and responding to administrative requests.

Requirements

  • Proven experience in a similar bookkeeping or accounting administrative role.
  • Strong proficiency with accounting software such as QuickBooks Online or Xero.
  • Proficiency with Microsoft Excel.
  • Exceptional organizational skills and meticulous attention to detail.
  • Strong written and verbal communication skills.
  • Excellent customer service and interpersonal skills.
  • High degree of discretion and ability to maintain confidentiality.
  • Self-motivated with the ability to manage multiple tasks and deadlines efficiently.
  • Associate or bachelor's degree in Accounting, Finance, or a related field preferred.
  • Experience in a client-facing role at an accounting firm preferred.

Interested in this position?

Apply directly on the company website

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