Executive Assistant and Operations VA

3 weeks, 1 day ago
Full-time
Mid Level
Operations

Shadow Light Studios

Shadow Light Studios (SLS) presents itself as a growth marketing and content production agency that builds content systems for brands across the customer journey, including strategy and ideation, pre-production, project coordination, production, post-production, and refinement and scaling.

Growth marketing, content production, social video marketing

Description

  • Run podcast and partner outreach using trackers and templates.
  • Own daily PodSync logistics, including agendas, notes, and action item capture.
  • Maintain editor capacity dashboards and send daily status snapshots.
  • Prepare finance categorization in QuickBooks using a monthly checklist.
  • Draft and send team notices and maintain communication templates.
  • Manage hiring administration, including job posts, challenges, Loom submissions, and interviews.
  • Keep ClickUp organized with accurate owners, dates, and statuses.
  • Record Looms for repeatable processes and maintain an SOP index.

Requirements

  • 3+ years of experience as an Executive Assistant or Virtual Assistant supporting an operations lead or founder.
  • Strong English writing skills and a professional communication tone.
  • Detail-oriented with confidence using Google Sheets and ClickUp.
  • Familiarity with QuickBooks basics and meeting operations.
  • Comfortable recording Loom videos and following SOPs.
  • Available during Americas working hours with reliable internet.
  • Experience working within ClickUp is preferred.
  • Agency or content production background is preferred.
  • QuickBooks Online month-close prep experience is preferred.
  • Understanding of video production pipelines, including short-form and long-form content, is preferred.

Benefits

  • Remote full-time position.
  • Strong overlap to CST required, with US time zone alignment.
  • Opportunity to support a high-growth content production studio working with major brands and creators.

Interested in this position?

Apply directly on the company website

Apply Now

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