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Transaction Coordinator VA

3 weeks, 5 days ago
Colombia
Full-time
Mid Level
Project Coordinator
Project and Program Management
Asana
Apply Now
Scale Virtually

Scale Virtually

Scale Virtually specializes in providing real estate virtual assistant services by sourcing and integrating skilled talent into businesses, while also offering expert consultation to develop customized processes and training for seamless team building ...

Professional Services
51-250
View All Jobs 4

Description

  • Maintain the master transaction tracker with accurate, current deal information.
  • Monitor EMD, inspection/IT, closing, and other transaction deadlines, following up on outstanding items.
  • Manage the transaction inbox, organizing requests, documents, and follow-ups.
  • Store and maintain transaction documents in Google Drive.
  • Keep Google Calendar synchronized with transaction records and update changing dates promptly.
  • Coordinate with Sales, operations leadership, executives, and external transaction parties.
  • Communicate risks, missing information, delays, and approaching deadlines proactively.
  • Escalate exceptions with relevant context and recommended next steps.
  • Own assigned transactions from active tracking through closing-related milestones.
  • Identify workflow gaps and recurring coordination issues affecting execution.

Requirements

  • Experience in transaction coordination, project coordination, project management, operations, or a comparable deadline-driven role.
  • Previous real estate Transaction Coordinator experience preferred.
  • Ability to independently manage high volumes of transactions, deadlines, documents, stakeholders, and communications.
  • Strong written and verbal English communication skills.
  • Ability to accurately enter, review, reconcile, and update transaction information and dates.
  • Strong prioritization, follow-through, and proactive problem-solving skills.
  • Ability to identify missing or inconsistent information and distinguish routine issues from matters requiring escalation.
  • Experience or ability to learn Google Workspace, Google Drive, Google Calendar, Asana, Slack, and transaction spreadsheets.
  • Availability for approximately 40–45 hours per week during US-aligned business hours.
  • Comfort with video calls, active meetings, and independent work in a remote, asynchronous environment.
  • Based in Latin America and able to follow established SOPs, Loom videos, checklists, and guides.

Benefits

  • Fully remote work.
  • Paid time off.
  • HMO health coverage.

Interested in this position?

Apply directly on the company website

Apply Now

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