Production Project Coordinator

22 hours, 4 minutes ago
Full-time
Junior
Project and Program Management
Fresh Prints

Fresh Prints

Fresh Prints specializes in providing custom apparel and promotional products, offering over 1000 designs and 500 branded items tailored to the latest retail fashion trends, with a focus on serving student groups and organizations across various campuses.

Textiles, Apparel & Luxury Goods
251-1K
Founded 2009

Description

  • Process approved orders in the proprietary system and keep order records current.
  • Submit orders to manufacturers and vendors, verifying specifications, quantities, pricing, and ship dates.
  • Track open orders daily and escalate delays, errors, and risks to internal stakeholders.
  • Prepare daily production status reports covering on-track, delayed, and at-risk orders.
  • Maintain complete documentation, including POs, proformas, invoices, shipping updates, tracking, and shipping methods.
  • Match vendor invoices against POs and proformas and coordinate accurate, timely payments with Finance.
  • Act as the primary day-to-day contact for vendor questions, changes, and follow-ups.
  • Use AI tools to summarize status, identify document mismatches, and draft vendor communications.
  • Identify recurring process issues and recommend improvements to prevent errors.

Requirements

  • 2+ years of experience in order management, production coordination, purchasing, or a similar role.
  • Exceptional organization and ability to manage dozens of concurrent orders across multiple vendors.
  • Strong attention to detail, particularly when reviewing quantities, pricing, and documentation.
  • Demonstrated ownership, urgency, persistence, and follow-through in moving orders forward.
  • Ability to prioritize competing deadlines, resolve routine issues independently, and escalate appropriately.
  • Ability to work proactively without constant supervision and close the loop on outstanding items.
  • Comfort using AI tools to improve efficiency and identify errors.
  • Strong written communication with vendors and internal teams.
  • Ability to learn new software quickly; training is provided on the proprietary system.
  • Preferred: experience with Accounts Payable or Finance, manufacturers, overseas or multi-vendor production, shipping, freight, or tracking logistics.

Benefits

  • Remote work environment.
  • Full-time employment.
  • Training provided on the proprietary order system.

Interested in this position?

Apply directly on the company website

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