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General Virtual Assistant (Operations & Execution Support)

5 hours, 35 minutes ago
Philippines
Contract
Junior
Virtual Assistant
Project and Program Management
Asana ClickUp CRM Trello
Apply Now
Scale Virtually

Scale Virtually

Scale Virtually specializes in providing real estate virtual assistant services by sourcing and integrating skilled talent into businesses, while also offering expert consultation to develop customized processes and training for seamless team building ...

Professional Services
51-250
View All Jobs 16

Description

  • Execute operational tasks across multiple business functions with speed, accuracy, and full ownership.
  • Break down unclear instructions into actionable steps and complete work without repeated follow-up.
  • Manage scheduling across multiple stakeholders and time zones, including confirmations, reschedules, and conflict resolution.
  • Handle recurring administrative tasks such as documentation, updates, tracking, and reporting.
  • Keep systems and records updated in real time and identify missing tasks or workflow gaps.
  • Follow up with internal and external stakeholders until tasks are completed or appropriately escalated.
  • Use CRM, spreadsheets, project management tools, and communication systems accurately and consistently.
  • Take assigned tasks from start to finish and define next steps when they are not provided.

Requirements

  • 2+ years of experience in VA, admin, operations, or support roles.
  • Strong English communication skills, both written and verbal.
  • Highly organized and detail-oriented, especially under pressure.
  • Comfortable working independently without constant supervision.
  • Able to manage multiple tasks without dropping follow-ups.
  • Willing to work US-aligned hours from the Philippines.
  • Comfortable communicating on video calls.
  • Experience using Google Workspace tools such as Docs, Sheets, Calendar, and Gmail.
  • Experience with project management tools such as Asana, ClickUp, Trello, or similar.
  • Experience with CRM or internal tracking systems is preferred.

Benefits

  • Paid Time Off (PTO).
  • HMO coverage.
  • Fully remote work.
  • Full-time contractor position.

Interested in this position?

Apply directly on the company website

Apply Now

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