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Executive Assistant

3 weeks, 2 days ago
United States
Full-time
Senior
Executive Assistant
Operations
Apply Now
Rithum

Rithum

End to End E Commerce Solutions for Brands & Retailers | Rithum CommerceHub and ChannelAdvisor are now united as Rithum. We empower top brands, suppliers, and retailers with durable, profitable e commerce solutions. Rithum is the hottest place for free...

Internet Software & Services
$13M raised
View All Jobs 70

Description

  • Manage complex executive calendars across multiple time zones, prioritizing meetings and resolving scheduling conflicts.
  • Coordinate internal and external meetings, leadership reviews, team events, offsites, and other business activities.
  • Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination.
  • Prepare and organize meeting agendas, presentations, materials, and follow-up actions.
  • Support the day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution.
  • Track action items, deadlines, and key deliverables to maintain alignment and accountability across stakeholders.
  • Maintain organized records, documentation, and filing systems as needed.
  • Handle confidential and sensitive information with a high degree of discretion and professionalism.
  • Serve as a point of contact between executive leaders and internal or external stakeholders.
  • Draft, proofread, and edit correspondence, presentations, reports, and other business communications.
  • Build strong working relationships across teams and functions to support collaboration and execution.
  • Exercise sound judgment when prioritizing requests, resolving scheduling challenges, and escalating issues.
  • Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows.

Requirements

  • 4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment.
  • Strong organizational, prioritization, and time management skills with exceptional attention to detail.
  • Demonstrated ability to manage sensitive and confidential information with professionalism and discretion.
  • Excellent written and verbal communication skills.
  • Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously.
  • Experience coordinating complex calendars, travel arrangements, meetings, and executive communications.
  • Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications.
  • Experience using AI tools such as ChatGPT, Copilot, or Claude for communication drafting, data analysis, prompt engineering, and/or documentation.
  • Experience supporting leaders within a SaaS, technology, or high-growth organization (preferred).
  • Experience coordinating executive-level meetings, offsites, or cross-functional initiatives (preferred).
  • Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.
  • Willingness to travel up to 10%.

Benefits

  • Expected base pay range of $80,000-$140,000 per year.
  • Discretionary bonus of 10% of annual base salary for non-sales roles.
  • Medical, dental, and vision benefits with company HSA contributions starting on Day 1.
  • 6% 401(k) match.
  • Competitive time off package including 20 PTO days, 9 company-paid holidays, 2 floating holidays, 7 sick days, 2 wellness days, and 1 paid volunteer day.
  • 12 weeks primary caregiver leave and 4 weeks secondary caregiver leave.
  • $65/month remote work stipend for internet.
  • Access to the Calm app and the Employee Assistance Program.
  • Tuition assistance and career development opportunities.
  • Charitable contribution match up to $250 per year.

Interested in this position?

Apply directly on the company website

Apply Now

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