Executive Assistant

3 weeks ago
Full-time
Senior
Operations
Reworks Solutions

Reworks Solutions

ReWorks Solutions provides rigorously vetted, native English-speaking remote professionals backed by white-glove management and proactive support.

Internet Software & Services

Description

  • Own and protect the Founder’s calendar and strategic focus time.
  • Manage complex scheduling, meetings, appointments, travel, and itineraries.
  • Triage the Founder’s inbox and draft routine correspondence.
  • Prepare professional emails, letters, reports, presentations, and executive documents.
  • Liaise with clients, vendors, advisors, and internal stakeholders with professionalism and discretion.
  • Turn meetings, voice notes, and conversations into structured documents, action plans, and tracked tasks.
  • Track commitments, deadlines, and deliverables across the leadership team.
  • Prepare pre-meeting briefing packs and capture post-meeting action items and follow-ups.
  • Design, implement, and maintain systems that improve organization and executive productivity.
  • Support client relationship management, client intake coordination, and vendor coordination as needed.

Requirements

  • Minimum 5 years of experience supporting a Founder, Managing Partner, CEO, or C-suite executive.
  • Experience working in an entrepreneurial, fast-paced environment.
  • Professional services or law firm experience is highly preferred.
  • Experience building and maintaining systems, workflows, or tracking processes.
  • Excellent written and verbal English communication skills.
  • Outstanding organizational and time management abilities.
  • Ability to work independently with minimal direction.
  • High level of discretion when handling confidential information.
  • Strong decision-making and problem-solving skills.
  • Full-time availability to work US hours (8am–4pm EST) from South Africa.

Interested in this position?

Apply directly on the company website

Apply Now

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