Office Assistant | Remote | LATAM Only | 88126

1 hour, 50 minutes ago
Full-time
Mid Level
Sales and Business Development
Remote Talent Latam

Remote Talent Latam

Remote Talent Latam is a remote staffing agency that specializes in recruiting and managing qualified remote workers from Latin America. We absorb the risks for businesses and provide human resources services to help them grow without the stress of fin...

Professional Services
51-250
Founded 2017

Description

  • Monitor inbound leads, research companies, and help route prospects based on lead value.
  • Send friendly reminder follow-ups on roughly 500+ monthly estimates to move customers toward approval and deposit.
  • Research promotional products, gather quotes, and organize shipping, fee, and quantity details for sales review.
  • Draft design briefs using Gemini AI from salesperson notes and coordinate proof approval follow-ups with customers.
  • Convert approved estimates into active orders and maintain daily activity in the project management system.
  • Create project folders, save image assets, and organize measurements and site survey information in the CRM.
  • Coordinate directly with customers through a cloud-based phone system.
  • Stay closely aligned with sales, customer service, and internal teams through video meetings and Slack.

Requirements

  • 3-5+ years of experience in B2B executive support, project coordination, or administrative roles in a fast-paced agency or production environment.
  • Experience making outbound calls to U.S. clients to follow up on deposits and project approvals in a warm, professional, and persuasive manner.
  • Native-level English with exceptional written and verbal communication skills.
  • Strong ability to thrive in a support role where success depends on sales and production team performance.
  • High proficiency in Google Workspace, including Gmail, Sheets, and Docs.
  • Experience with HubSpot, Monday.com, ClickUp, or AI tools is a significant plus.
  • Ability to manage many moving parts at once without missing small technical specifications.
  • Must be located in a LATAM country; applications from outside LATAM will not be considered.
  • Resume must be submitted in English.

Benefits

  • Salary starting at $1,500+ USD, depending on experience.
  • Performance-based bonus potential as the role grows.
  • Monday through Friday schedule, 8:30 AM to 5:30 PM PST.
  • 10 days of PTO accrued after 90 days plus observed U.S. federal holidays.
  • Comprehensive industry-specific training and mentorship from senior leadership.

Interested in this position?

Apply directly on the company website

Apply Now

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