Accounting Assistant

2 hours, 58 minutes ago
Full-time
Junior
Operations
Remote Raven

Remote Raven

Remote Raven connects clients with highly qualified virtual assistants to quickly fill positions, enabling businesses to focus on core activities with no start-up fees.

Professional Services
11-50

Description

  • Monitor the Asana task queue throughout the day and complete billing requests in QuickBooks Online on a same-day basis.
  • Review, update, and reconcile recurring invoices in QuickBooks Online based on task instructions.
  • Create, edit, schedule, and review recurring invoices to ensure billing details reflect current client agreements and terms.
  • Onboard and offboard clients in QuickBooks Online by setting up customer records, billing schedules, and final billing actions.
  • Maintain accurate foreign currency conversion rates, logs, and invoicing records for international client accounts.
  • Prepare and submit sales tax returns on the required filing cadence and maintain the sales tax filing calendar.
  • Track credentialing renewal deadlines, maintain active compliance status, and escalate gaps or portal discrepancies.
  • Communicate task status, open items, issues, and completion updates to the Controller via Slack in a proactive, organized manner.
  • Maintain organized, audit-ready client billing records and aligned task tracking in Asana.
  • Follow agency-specific billing SOPs precisely and raise questions or concerns early.

Requirements

  • This is a full-time role.
  • This is a 100% remote position.
  • Compensation is up to $8 per hour.
  • Advanced proficiency in QuickBooks Online, including recurring invoices, billing schedule management, customer record updates, and foreign currency setup.
  • Intermediate to advanced Excel skills, including VLOOKUP, XLOOKUP, pivot tables, and spreadsheet-based reconciliation.
  • Comfort with learning and following agency-specific SOPs with minimal supervision.
  • Ability to prioritize multiple billing tasks and complete work on a same-day standard.
  • Strong async communication skills using Slack in a clear, organized, and proactive way.
  • High attention to detail and strong discernment about when to act independently versus escalate.
  • Preferred experience in billing support, accounts receivable, or operational accounting roles.
  • Preferred background supporting a digital marketing agency, media company, or service-based business.
  • Preferred familiarity with Asana, multi-state sales tax compliance, foreign currency billing, or credentialing platform compliance.

Interested in this position?

Apply directly on the company website

Apply Now

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