Administrative Assistant (WORK FROM HOME) - #35119

1 day, 8 hours ago
Full-time
Junior
Operations
Recruitment & Search Agency - Headhunter in the Philippines

Recruitment & Search Agency - Headhunter in the Philippines

Manila Recruitment is a top recruitment agency in the Philippines, offering hiring solutions for executive search, IT, developers, managers, and specialized roles. With a database of over 250,000 candidates, we provide innovative headhunting services a...

Professional Services
11-50
Founded 2010

Description

  • Answer incoming phone calls, transfer calls appropriately, and take accurate messages.
  • Manage the practice inbox by triaging emails, filing correspondence, and escalating urgent matters.
  • Assist with partner inboxes, calendars, and phone communications.
  • Upload and download documents from client portals and internal systems.
  • Coordinate the distribution of client documents for electronic signature.
  • Update and maintain accurate client information in the practice management system.
  • Perform data entry and maintain organized, accurate records.
  • Provide administrative support to the accounting team as required.
  • Follow internal procedures, workflows, and checklists to support compliance and consistency.
  • Support the Practice Manager with workflow coordination, job tracking, and monitoring Ignition notifications.

Requirements

  • Minimum 2 years of experience in an Administrative Assistant or similar administrative support role.
  • Experience using accounting software such as Xero or similar accounting systems.
  • Strong working knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel.
  • Excellent verbal communication skills and a professional telephone manner.
  • Strong administrative and organisational skills with the ability to manage multiple priorities.
  • Ability to quickly learn new software, systems, and processes.
  • High attention to detail and accuracy when managing client information and administrative tasks.
  • Ability to work independently, take initiative, and proactively resolve issues.
  • Reliable, accountable, and committed to delivering high-quality work.
  • Experience with Australian accounting firms or professional services organisations is advantageous.
  • Experience using practice management software such as XPM, FYI, BGL, CAS360, or similar platforms is advantageous.

Interested in this position?

Apply directly on the company website

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