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Senior Executive Assistant (CEO & C-Suite Support) - Remote

2 days, 12 hours ago
Belize, El Salvador, Honduras, Jamaica, Panama
Full-time
Senior
Executive Assistant
Project and Program Management
Asana Monday.com Notion Trello
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Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 656

Description

  • Manage complex executive calendars across multiple time zones and resolve scheduling conflicts proactively.
  • Coordinate internal and external meetings, board meetings, off-sites, and company events.
  • Prepare meeting agendas, briefing materials, executive summaries, presentations, and reports.
  • Manage executive inboxes, screen calls, and draft, edit, and proofread communications.
  • Serve as a primary point of contact for internal and external stakeholders while maintaining confidentiality.
  • Coordinate domestic and international travel, including itineraries, logistics, changes, and expense reconciliation.
  • Support strategic initiatives and executive projects by tracking deadlines, deliverables, and action items.
  • Conduct research, prepare executive summaries, and assist with operational planning and administrative priorities.
  • Record meeting notes, distribute action items, and ensure follow-through on commitments.
  • Maintain confidential records, process expenses and invoices, and improve administrative workflows.

Requirements

  • 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional.
  • Proven experience supporting CEOs, founders, presidents, or C-suite executives.
  • Experience managing complex calendars, executive communications, and high-priority projects.
  • Strong organizational and project management skills.
  • Excellent written and verbal English communication skills.
  • High professionalism, discretion, and confidentiality.
  • Ability to manage multiple priorities in fast-paced environments.
  • Comfortable working independently in a remote environment.
  • Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
  • Experience supporting leadership in startups, consulting, finance, legal, technology, or other high-growth organizations is preferred.
  • Experience coordinating domestic and international travel is preferred.
  • Experience preparing executive presentations and reports is preferred.
  • Experience working with board members and senior stakeholders is preferred.
  • Proficiency with Microsoft Office Suite, Google Workspace, project management tools, video conferencing platforms, and expense/travel management tools.

Benefits

  • Full-time remote role.
  • Working hours aligned to U.S. business hours.
  • Opportunity for long-term growth.
  • Career progression into Chief of Staff, Executive Operations Manager, Operations Director, or Business Operations Lead.
  • High visibility across strategic business initiatives.
  • Trusted partnership with executive leadership.
  • Opportunity to influence operational excellence at the executive level.

Interested in this position?

Apply directly on the company website

Apply Now

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