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Executive Assistant - digital marketing, advertising, creative media industry

15 hours, 53 minutes ago
Philippines
Full-time
Mid Level
Executive Assistant
Project and Program Management
Asana ClickUp Digital Marketing Monday.com Notion Trello
Apply Now
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 168

Description

  • Manage the founder’s calendar, meetings, appointments, and daily priorities.
  • Coordinate projects, deadlines, and communication across multiple businesses.
  • Handle administrative tasks, documentation, and operational support.
  • Prepare reports, presentations, meeting agendas, and follow-up action items.
  • Streamline workflows and improve processes using AI tools and automation.
  • Assist with project management, task tracking, and team coordination.
  • Liaise professionally with clients, suppliers, and internal stakeholders.
  • Organize digital files, systems, and business documentation.
  • Support creative and operational initiatives as business priorities evolve.
  • Identify opportunities to improve efficiency and implement productivity solutions.

Requirements

  • Proven experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or in a similar role.
  • Experience supporting senior executives or business owners.
  • Excellent organizational, time management, and multitasking skills.
  • Strong written and verbal English communication skills.
  • Highly proactive, resourceful, and able to work independently.
  • Comfortable working in a fast-paced, evolving environment.
  • Strong proficiency in Microsoft 365 and Google Workspace.
  • Experience using project management and collaboration tools.
  • Confidence using AI tools such as ChatGPT, Claude, Gemini, or similar to improve productivity and workflows.
  • High attention to detail and strong problem-solving abilities.
  • Experience working in creative, marketing, digital, or production agencies (preferred).
  • Familiarity with Asana, ClickUp, Monday.com, Trello, or Notion (preferred).
  • Experience creating process documentation and workflow automations (preferred).
  • Knowledge of CRM systems and business operations (preferred).
  • Basic understanding of digital marketing, social media, or creative production workflows (preferred).
  • Experience with AI-powered automation tools such as Zapier or Make (preferred).
  • Ability to anticipate business needs and recommend process improvements (preferred).

Interested in this position?

Apply directly on the company website

Apply Now

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