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Project Coordinator

2 hours, 20 minutes ago
Belize
Full-time
Junior
Project Coordinator
Operations
Agile Asana Confluence JIRA Monday.com Scrum Trello
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 379

Description

  • Coordinate multiple projects from kickoff through completion, maintaining plans, timelines, milestones, dependencies, and deliverables.
  • Create and update tasks, project boards, trackers, and ownership assignments across active projects.
  • Follow up with stakeholders on overdue tasks, action items, commitments, and upcoming deadlines.
  • Coordinate communication among project managers, teams, leadership, vendors, contractors, and external stakeholders.
  • Prepare meeting agendas and materials, document notes and decisions, assign action-item owners, and distribute recaps.
  • Maintain project documentation, including plans, status reports, risk registers, dashboards, process documentation, and supporting files.
  • Prepare concise status updates covering progress, milestones, deadlines, risks, blockers, resource constraints, dependencies, decisions, and next steps.
  • Identify and track risks, delays, bottlenecks, resource constraints, communication gaps, and quality concerns, escalating issues appropriately.
  • Monitor team capacity, competing priorities, handoffs, and cross-team dependencies to support smooth workflows.
  • Coordinate vendor and contractor deliverables, deadlines, communications, documentation, and issue escalation.

Requirements

  • 2+ years of experience in project coordination, project support, operations coordination, or a related role.
  • Hands-on experience with Asana, Trello, and Monday.com.
  • Experience maintaining project plans, timelines, task trackers, milestones, and deliverables.
  • Strong Excel and/or Google Sheets skills, including operational trackers; pivot tables, conditional formatting, and dashboards are preferred.
  • Strong written and verbal English communication skills.
  • Excellent organization, documentation, attention to detail, follow-up, and accountability skills.
  • Ability to manage multiple projects and shifting priorities while maintaining visibility and accuracy.
  • Ability to coordinate remotely across multiple stakeholders and work U.S. client business hours.
  • Experience with Smartsheet, Microsoft Project, Jira, Confluence, or SharePoint is preferred.
  • Familiarity with Agile, Scrum, sprint planning, or project lifecycle methodologies is preferred; PMP, CAPM, Agile, or Scrum certification is a plus.
  • Experience in SaaS, marketing, professional services, construction, operations-heavy businesses, or vendor coordination is preferred.

Benefits

  • Full-time, fully remote position.
  • Work with U.S.-based teams during client business hours.
  • Direct exposure to leadership and cross-functional teams.
  • Hands-on experience with modern project management and operations systems.
  • Opportunities for growth into Senior Project Coordinator, Project Manager, Program Coordinator, Operations Manager, or Program Manager roles.

Interested in this position?

Apply directly on the company website

Apply Now

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