Executive Assistant / Operations Assistant

5 hours, 51 minutes ago
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage calendars, appointments, meetings, scheduling conflicts, and travel logistics.
  • Coordinate inboxes, communications, follow-ups, escalations, and action items.
  • Track tasks, projects, deadlines, deliverables, and leadership priorities.
  • Prepare and format reports, presentations, documents, spreadsheets, and administrative records.
  • Maintain organized files, shared documentation, CRM data, and operational systems.
  • Support administrative workflows, recurring processes, and operational projects.
  • Conduct research and compile clear summaries for leadership and stakeholders.
  • Coordinate information across internal and external teams and support evolving business needs.

Requirements

  • 2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Assistant, or in a similar role.
  • Excellent spoken and written English communication skills.
  • Strong organizational, time-management, prioritization, and follow-through abilities.
  • High attention to detail and accuracy.
  • Proficiency with Google Workspace and/or Microsoft Office.
  • Experience managing calendars, meetings, documents, and follow-ups.
  • Ability to learn new software, platforms, and AI productivity tools.
  • Ability to work independently, manage multiple deadlines, and solve problems proactively.
  • Reliable internet connection and professional remote-work setup with availability during U.S. business hours.
  • Experience supporting founders or executives, using CRM/project management tools, coordinating travel, or working with U.S.-based teams is preferred.
  • Familiarity with Slack, Zoom, Calendly, Asana, ClickUp, ChatGPT, or similar tools is preferred.
  • Completion of a required Spark Hire one-way video interview.

Interested in this position?

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