Business Operations Coordinator

1 hour, 21 minutes ago
Full-time
Junior
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage daily operational workflows and administrative processes.
  • Support leadership with execution-focused operational tasks.
  • Maintain accurate and organized CRM records and digital business documentation.
  • Prepare, process, and track invoices and outstanding payments.
  • Coordinate with accounting on reconciliations and supporting documentation.
  • Monitor schedules, job progress, and workforce assignments using operational systems.
  • Maintain accurate time tracking for payroll and job costing.
  • Respond to inbound client inquiries and ensure timely follow-up.
  • Prepare reports, proposals, RFP responses, and operational research.
  • Support executive scheduling, Microsoft Teams communication, and issue escalation.

Requirements

  • Previous experience in operations coordination, administrative support, billing or invoicing, or scheduling/workflow coordination.
  • Strong proficiency with Microsoft Excel, Outlook, Word, Teams, and OneDrive.
  • Experience working with CRM systems.
  • Strong written English communication skills.
  • Ability to maintain high levels of operational accuracy.
  • Comfortable working independently in a remote environment.
  • Experience using Aspire and/or Azuga is preferred.
  • Background in construction, landscaping, field service, or other operations-heavy industries is preferred.
  • Experience with payroll coordination, job costing, or accounts receivable follow-up is preferred.

Benefits

  • Full-time remote role.
  • Working hours aligned to U.S. business hours (EST required).
  • High operational ownership with direct business impact.
  • Clear workflows and structured processes.
  • Collaborative team with direct access to leadership.
  • Opportunity to grow into Operations Manager, Executive Operations, or Chief of Staff-level responsibilities.
  • Long-term career growth within a stable, operations-focused organization.

Interested in this position?

Apply directly on the company website

Apply Now

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