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Business Operations Coordinator

1 hour, 24 minutes ago
Mexico, Argentina, Brazil, Colombia, Costa Rica
Full-time
Junior
Accountant
Operations
CRM
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 566

Description

  • Maintain daily operational workflows to support smooth business performance.
  • Support the Owner with administrative and operational coordination tasks.
  • Identify inefficiencies, gaps, scheduling conflicts, and job delays, and flag them proactively.
  • Maintain and update CRM records, client information, job data, and scheduling details.
  • Organize digital files and maintain data accuracy across Excel, OneDrive, CompanyCam, and other systems.
  • Process invoices, follow up on outstanding payments, and keep accounts receivable records clean.
  • Coordinate with accounting to keep documentation and financial records organized and complete.
  • Monitor crew schedules, job progress, daily time entries, and payroll-related tracking using Aspire and Azuga.
  • Manage inbound leads and client communications, and ensure follow-ups are completed.
  • Prepare reports, proposals, RFP responses, and support vendor, pricing, and municipal contract research.

Requirements

  • Proven experience in operations coordination, administrative support, invoicing, or billing.
  • Experience working across multiple systems and platforms simultaneously.
  • High proficiency in Microsoft Office Suite, including Excel, Outlook, Word, Teams, and OneDrive.
  • Experience with CRM systems; Aspire experience is a plus but not required.
  • Strong written communication skills and professional email management ability.
  • High attention to detail with the ability to spot discrepancies quickly.
  • Self-motivated and able to work independently with minimal supervision.
  • Strong organizational and time management skills in fast-moving environments.
  • Ability to work full-time, remotely, during U.S. business hours with EST availability.

Interested in this position?

Apply directly on the company website

Apply Now

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