Business Operations Coordinator

1 month ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Coordinate daily operational workflows and administrative execution with the Owner.
  • Maintain accurate CRM records, schedules, job data, files, and operational systems.
  • Process invoices, verify billing, monitor accounts receivable, and coordinate financial documentation.
  • Track crew schedules, job progress, time entries, payroll support, and job costing information.
  • Manage inbound leads, CRM pipelines, client communication, and follow-up schedules.
  • Prepare reports, proposals, RFP responses, workflow updates, and operational documentation.
  • Research vendors, pricing, and municipal contracts.
  • Manage the Owner’s email, Microsoft Teams communication, and operational correspondence.
  • Identify bottlenecks, scheduling conflicts, data discrepancies, and other operational issues proactively.

Requirements

  • Experience in operations coordination, administrative support, billing, invoicing, or business operations.
  • Experience working across multiple business systems simultaneously.
  • Advanced proficiency with Microsoft Excel, Outlook, Word, Teams, and OneDrive.
  • Experience using CRM systems; Aspire experience is preferred.
  • Strong written communication and professional email management skills.
  • Excellent attention to detail, organization, follow-through, and multitasking abilities.
  • Ability to work independently in a remote environment during U.S. business hours.
  • Experience with field operations, service businesses, or crew-based organizations is preferred.
  • Familiarity with scheduling, payroll coordination, job costing, vendor management, proposals, or municipal contracts is preferred.
  • Experience in construction, landscaping, home services, or other operations-intensive businesses is preferred.

Benefits

  • Full-time, fully remote work environment.
  • U.S. business-hours schedule.
  • Direct ownership of critical business workflows and support for business leadership.
  • Structured systems with clear expectations.
  • Opportunity for advancement into Operations Manager, Executive Operations Manager, Chief of Staff, or Business Operations Manager roles.

Interested in this position?

Apply directly on the company website

Apply Now

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