AIA Billing & Construction Project Coordinator

1 hour ago
Full-time
Mid Level
Project and Program Management
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Review, organize, and manage commercial construction contracts throughout the project lifecycle.
  • Coordinate bid bonds, performance bonds, and maintenance bonds for commercial projects.
  • Prepare and submit bonding documentation accurately and within required timelines.
  • Prepare and submit AIA billing packages for commercial construction projects.
  • Maintain and update Schedule of Values (SOV) documentation and track retainage.
  • Monitor project deadlines, payment milestones, and billing issues to prevent delays.
  • Maintain project records and documentation within Buildertrend and other project systems.
  • Track project schedules, receipts, milestones, and progress updates across active and completed projects.
  • Manage communications with clients, contractors, vendors, municipalities, and other stakeholders.
  • Support pre-construction, pre-sales, and general administrative project coordination.
  • Participate in weekly project meetings and provide status updates on assigned responsibilities.

Requirements

  • Proven experience working with commercial construction contracts.
  • Strong understanding of construction bonding processes, including bid bonds, performance bonds, and maintenance bonds.
  • Hands-on experience with AIA billing, payment applications, and Schedule of Values (SOV).
  • Experience tracking retainage and managing construction-related billing documentation.
  • Strong Microsoft Excel and Microsoft Office skills.
  • Excellent written and verbal English communication skills.
  • Exceptional organizational and time-management abilities.
  • Ability to manage multiple projects and deadlines simultaneously.
  • Strong attention to detail and accuracy.
  • Experience using Buildertrend or similar construction management software (nice to have).
  • Background in commercial construction, landscaping, or project management (nice to have).
  • Experience working with CRM platforms and project tracking systems (nice to have).
  • Basic accounting or bookkeeping experience within construction or trades industries (nice to have).
  • Familiarity with construction financial reporting and payment tracking processes (nice to have).

Benefits

  • Full-time, remote position.
  • Working hours aligned with U.S. business hours.
  • Opportunity to contribute as a key operations support role in a growing construction organization.

Interested in this position?

Apply directly on the company website

Apply Now

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