AIA Billing & Construction Project Coordinator

5 hours, 38 minutes ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Review, organize, and manage commercial construction contracts throughout the project lifecycle.
  • Coordinate bid bonds, performance bonds, and maintenance bonds for commercial projects.
  • Prepare, submit, and track bonding documentation accurately and on time.
  • Prepare and submit AIA billing packages, including Schedule of Values documentation and retainage tracking.
  • Monitor project deadlines, payment milestones, and billing issues to prevent delays.
  • Maintain project records, schedules, receipts, milestones, and updates in Buildertrend and other project systems.
  • Ensure CRM and project management data remains accurate and up to date across active and completed projects.
  • Communicate with clients, contractors, vendors, municipalities, bonding companies, and general contractors as needed.
  • Organize project documentation, permits, and supporting records while assisting with pre-construction and administrative tasks.
  • Participate in weekly project meetings and provide status updates on assigned responsibilities.

Requirements

  • Proven experience working with commercial construction contracts.
  • Strong understanding of construction bonding processes, including bid bonds, performance bonds, and maintenance bonds.
  • Hands-on experience with AIA billing, payment applications, and Schedule of Values (SOV).
  • Experience tracking retainage and managing construction-related billing documentation.
  • Strong Microsoft Excel and Microsoft Office skills.
  • Excellent written and verbal English communication skills.
  • Exceptional organizational and time-management abilities.
  • Ability to manage multiple projects and deadlines simultaneously.
  • Strong attention to detail and accuracy.
  • Experience using Buildertrend or similar construction management software is preferred.
  • Background in commercial construction, landscaping, or project management is preferred.
  • Experience working with CRM platforms and project tracking systems is preferred.
  • Basic accounting or bookkeeping experience within construction or trades industries is preferred.
  • Familiarity with construction financial reporting and payment tracking processes is preferred.

Interested in this position?

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