RemoteLeaf Logo
Log in Sign up

Business Operations Coordinator

1 week, 6 days ago
Philippines
Full-time
Mid Level
Operations Specialist
Project and Program Management
HubSpot
Apply Now
Outsourced Staff

Outsourced Staff

Outsourced Staff provides high-performing dedicated teams of tech, digital, and customer support specialists in the Philippines, helping businesses reduce costs and increase productivity.

Professional Services
11-50
View All Jobs 15

Description

  • Manage the Founder’s inbox, email triage, calendar, and meeting scheduling.
  • Act as a gatekeeper for the Founder’s time and priorities.
  • Prepare documents, follow-ups, meeting materials, conference materials, and travel arrangements.
  • Maintain HubSpot CRM records, meeting notes, follow-up actions, and pipeline tracking.
  • Track proposal submissions, conference meetings, and relationship follow-up tasks.
  • Coordinate internal action items across the consulting team and help keep tasks visible and on track.
  • Support onboarding logistics for new consultants.
  • Assist with expense coordination, invoice documentation, and administrative work in Xero and ProjectWorks.
  • Maintain organized records of client agreements and project documentation.
  • Manage document and knowledge systems across Microsoft 365 and SharePoint, including templates, SOPs, and operational files.
  • Document, refine, and improve repeatable processes and identify operational inefficiencies.

Requirements

  • 3 to 5 years of experience in an operations coordinator, business administrator, or senior EA role.
  • Experience in a professional services or consulting environment is preferred.
  • Hands-on experience with HubSpot or a similar CRM.
  • Comfortable working in Xero and a project management or PSA tool; ProjectWorks experience is a bonus.
  • Proficient in Microsoft 365, including SharePoint, Teams, and Outlook.
  • Strong written and verbal English communication skills.
  • High level of ownership and accountability with the ability to work independently with minimal direction.
  • Highly organised, detail-oriented, and reliable under pressure.
  • Confident dealing with senior stakeholders and external clients.
  • Comfortable in a fast-moving, growing business where responsibilities may evolve.

Benefits

  • Work-from-home / remote arrangement.
  • Full-time role.
  • Opportunity to work closely with the Founder in a growing consulting business.
  • Chance to support a fast-scaling team in a highly regulated sector.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Plusgrade

Partner Operations Specialist

Plusgrade 251-1K Consumer Services

Plusgrade is hiring a Partner Operations Specialist to build scalable processes, data foundations, and automation that help Partner Success onboard, support, and grow partners more efficiently across the lifecycle.

Malaysia Full-time Mid Level Operations Specialist Sales Operations
JSON Salesforce SQL
1 hour, 46 minutes ago
ShipBob

Senior Transportation Specialist

ShipBob 251-1K Air Freight & Logistics

ShipBob is hiring a remote Australia-based Senior Transportation Specialist to coordinate carrier, final mile, and freight operations, ensuring reliable execution and timely issue resolution across assigned sites.

Australia Senior Operations Specialist
Power BI
2 hours, 19 minutes ago
Carvana

Experienced Heavy Body Technician

Carvana 10K-50K Automotive

Carvana is hiring an Experienced Heavy Body Technician to perform extensive autobody repair work on multiple panels at its vehicle inspection and reconditioning centers.

United States Full-time Senior Operations Specialist
3 hours, 3 minutes ago
D2B

Estimator (Civil Infrastructure) - 217

D2B Professional Services

Estimator (Civil Infrastructure) at an Australian client, responsible for preparing accurate construction cost estimates and bid documentation while coordinating project details across operations, engineering, and subcontractor teams.

Philippines Australia Full-time Mid Level Operations Specialist
$13k-$16k
Salesforce
3 hours, 26 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers