Proposal Coordinator

2 days, 16 hours ago
Full-time
Junior
Sales and Business Development
Meteor Education

Meteor Education

Meteor Education specializes in creating modern and flexible learning environments by collaborating with educational professionals to design, install, and optimize spaces that enhance teaching and learning, ultimately driving student achievement.

Diversified Consumer Services
51-250
Founded 1967

Description

  • Review bid solicitations and RFPs and build compliance matrices.
  • Coordinate with Sales, Marketing, Finance, and Studios to gather required information.
  • Prepare and organize complete bid responses, including narratives, forms, pricing, design, product details, and supporting documents.
  • Package and mail bids to ensure on-time delivery when needed.
  • Maintain department content resources, including the SharePoint content repository.
  • Track contract renewals using the contracts calendar and database.
  • Handle ad hoc contract, insurance, bonding, and vendor registration requests to support closed-won sales.
  • Answer questions about contract offerings from internal and external customers.
  • Research new markets, bid opportunities, and customers.

Requirements

  • College degree or equivalent required.
  • 1-2 years of experience managing the bid process through the full lifecycle from sourcing to submission.
  • Ability to work independently, manage multiple priorities, and handle regular interruptions.
  • Strong prioritization and workflow management skills to meet deadlines.
  • Effective communication skills with internal teams, suppliers, and customers.
  • Excellent attention to detail.
  • Proficiency with Microsoft Word, Microsoft Excel, and Adobe Acrobat.
  • Experience in education bids or bids for physical products (preferred).
  • Experience with project management tools such as Jira, Monday, Asana, ClickUp, or similar (preferred).
  • Experience with Salesforce (preferred).
  • Experience with bid portals such as Ionwave, Oracle, Bonfire, Public Purchase, or ARIBA (preferred).

Benefits

  • Medical insurance with HDHP/HSA or PPO options.
  • Dental and vision insurance.
  • Low- or no-cost telemedicine and mental health visits.
  • HSA employer contribution of $750 individual / $1,500 family.
  • 401(k) with pre-tax and Roth options and up to 5% employer match.
  • Employer-paid short-term disability and basic life & AD&D insurance.
  • Up to 3 weeks PTO, 9 paid holidays, volunteer time off, parental leave, and caregiver leave.

Interested in this position?

Apply directly on the company website

Apply Now

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