Executive Assistant

2 hours, 21 minutes ago
Full-time
Senior
Operations
HubSpot

HubSpot

HubSpot provides a comprehensive cloud-based CRM platform that integrates marketing, sales, service, and operations tools to help businesses attract, engage, and delight customers effectively.

Media
5K-10K
Founded 2006

Description

  • Manage the daily calendars, travel needs, and meeting requests for two senior leaders.
  • Prepare agendas, logistics, and content for team meetings, leadership offsites, and summits.
  • Coordinate virtual and in-person team events and leadership travel.
  • Partner with other Executive Assistants and Coordinators to provide backup support and contribute to company initiatives.
  • Handle sensitive information and support confidential, high-priority projects with discretion.
  • Process expense reports, purchase orders, and payments, and liaise with external vendors.
  • Support seamless execution of leadership and operational tasks in a fast-paced environment.

Requirements

  • Proven administrative or executive support experience supporting senior leadership in a high-paced, high-performing environment.
  • Strong professionalism and stakeholder management skills, with the ability to represent leadership internally and externally.
  • Excellent organizational and prioritization skills for managing multiple stakeholders and shifting priorities.
  • Exceptional communication skills across all levels of the organization and with external partners.
  • Proficiency in Google Workspace and/or Microsoft Office.
  • A proactive, solution-oriented mindset with the ability to work independently and handle ambiguity.
  • Flexibility to handle urgent needs outside core hours and travel quarterly for in-person programs.
  • Passion for HubSpot’s collaborative, inclusive, and people-first culture.
  • Ability to adapt to evolving tools and technology.

Benefits

  • Flexible work environment with both remote and office options.
  • In-person onboarding and team connection opportunities for applicable teams.
  • Quarterly travel for customer events, summits, and office events.
  • Support for accommodations or alternative arrangements during the hiring process.
  • Commitment to a people-first, inclusive workplace culture.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Chief of Staff

Engine.com 1-10 Machinery

Engine is seeking a Chief of Staff to the Chief Business Officer to drive commercial strategy, cross-functional alignment, and execution across a fast-growing, multi-product business travel and fintech platform.

1 hour, 52 minutes ago

Strategic Programs Director

ConnectWise 1K-5K Internet Software & Services

ConnectWise is seeking a Strategic Programs Director to partner with senior leadership on strategic planning, cross-functional program execution, and governance that improve operational alignment and executive decision-making.

2 hours, 37 minutes ago

Executive Assistant

Marathon Talent 1-10 Human Resources

ChoZen Center for Regenerative Living (CCRL) is seeking a fully remote Executive Assistant to support the Executive Director with communications, scheduling, projects, and stakeholder coordination for its nonprofit regenerative living and community hub in Florida.

HubSpot Notion
3 hours, 21 minutes ago

Executive Assistant

Trivium Group 11-50 Media

A fast-growing premium company is seeking a remote Executive Assistant to support the CEO by managing communications, coordinating a remote team, and building the operational systems that keep the business running smoothly.

3 hours, 52 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers