Executive Assistant

3 months, 3 weeks ago
Full-time
Junior
Operations
Hire Premium Sales & Support Global Team - CrewBloom

Hire Premium Sales & Support Global Team - CrewBloom

CrewBloom is a matchmaking platform for sales and support talent, connecting high-growth companies with highly vetted professionals globally. With a focus on reducing hiring costs by up to 70% and ensuring compliance, we facilitate quick and efficient ...

Professional Services
51-250
Founded 2016

Description

  • Answer phone calls, confirm meetings, and schedule appointments.
  • Manage and maintain calendars, schedules, and contacts.
  • Communicate with clients by phone and email to collect information needed for legal documents.
  • Prepare legal documents and retainers, send retainers for review and signing, and track returned retainers and payments.
  • Handle administrative tasks including filing, scanning, copying, mailing, and word processing.
  • Research and organize data to support day-to-day operations.
  • Maintain professionalism and strict confidentiality when handling business materials and communications.
  • Manage social media channels and communicate with clients regarding relevant concerns and insights.
  • Order office supplies and support general administrative needs.
  • Provide progress updates and appointment completion status to leaders.

Requirements

  • 2+ years of experience in an administrative role as an Executive Assistant.
  • Proficiency with Microsoft Office tools such as Word and Excel.
  • Familiarity with social media platforms.
  • QuickBooks knowledge is a plus.
  • Strong verbal and written communication skills.
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.
  • Ability to multitask, problem-solve, adapt quickly, and work with high attention to detail.
  • Must be coachable, open to learning, and able to accept feedback well.
  • Ability to navigate multiple windows and browsers, perform extensive internet research, type quickly, and enter data accurately.
  • Ability to maintain regular and punctual attendance.
  • Ability to quickly learn new software and systems.
  • Minimum internet speed of 15 Mbps on the primary connection and 10 Mbps on the backup connection, with backup capability during power outages.
  • Desktop or laptop with at least an Intel Core i5 8th generation or newer, Intel Core i3 10th generation or newer, AMD Ryzen 5, or equivalent processor and 8 GB RAM.
  • Backup device meeting at least Intel Core i3 performance and functional during power interruptions.
  • Functioning webcam, noise-canceling USB headset, quiet dedicated home office space, and smartphone for communication and verification.

Benefits

  • Flexible work-from-home or work-from-anywhere arrangement.
  • Supportive, inclusive, and innovative team culture.
  • Opportunities for professional growth and career advancement.
  • Daily chances to learn, innovate, and make an impact.
  • Fast-paced, high-energy work environment.
  • Improved work-life balance with no commute.

Interested in this position?

Apply directly on the company website

Apply Now

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