Healthcare Executive Virtual Assistant

3 days, 7 hours ago
Full-time
Senior
Project and Program Management
Helper Heroes

Helper Heroes

Your Virtual Assistants for Home Care Excellence Home care is complex. Your back office doesn’t have to be. At Helper Heroes, we source, train, and deliver elite offshore staff to help home care agencies like yours run leaner, faster, and smarter. Sche...

Diversified Consumer Services

Description

  • Manage and organize the executive's inbox with discretion and professionalism, including drafting polished, executive‑level email responses.
  • Structure and manage the executive's calendar by priority and coordinate scheduling for internal and external meetings.
  • Prepare clear, concise, and structured reports and executive summaries from operational data and CRM exports.
  • Learn, maintain, and ensure data integrity in core systems (AxisCare and other CRMs), extract reports, and simplify findings for strategic use.
  • Monitor RingCentral call logs and message threads, organize communications, and track follow-ups to ensure timely responses.
  • Manage Microsoft Teams activities: schedule meetings, prepare structured agendas, take and organize meeting minutes, and track action items and follow-ups.
  • Maintain executive dashboards in Excel, manage milestone tracking, and set relationship reminders.
  • Conduct structured research, prepare comparison briefs, and ask clarifying questions when instructions are incomplete to ensure accurate execution.

Requirements

  • Proven maturity, strong common sense, and professional judgment.
  • Exceptional organizational skills and a structured, process-driven mindset.
  • Demonstrable advanced proficiency in written and spoken English, including grammar and an executive-level tone.
  • Strong critical thinking, emotional intelligence, and the ability to handle confidential information with discretion.
  • Experience learning, managing, and supporting operational integration within CRM systems (AxisCare, WellSky, HubSpot, Salesforce, etc.).
  • Experience using communication platforms such as RingCentral and Microsoft Teams.
  • Ability to operate at an executive level, think independently and quickly, and work without hand-holding.
  • Proficiency with Excel for dashboards, milestone tracking, and reporting.

Benefits

  • Competitive base pay (advertised as the highest base pay in the home care industry).
  • Remote role (Type: Remote) with an established schedule of 8am–5pm PST.
  • Opportunities for growth and advancement as the company scales.
  • Work on mission-driven work that directly impacts client care and outcomes.
  • Fun and supportive, tight-knit team culture.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Executive Assistant - US Experience

Vivant Business Phone Systems 11-50 Diversified Telecommunication Services

Vivant is hiring an Executive Assistant / Operations and Marketing Support professional to act as a force multiplier to the CEO by driving lead generation, outreach, research, and operational execution for a fast-growing managed connectivity services company.

Copywriting CRM Email Marketing Notion
4 hours, 47 minutes ago

Executive Assistant

Distro 11-50 Internet Software & Services

Anau is hiring a remote Executive Assistant in South Carolina to serve as the Owner’s strategic right hand and keep priorities, communications, scheduling, and follow-through organized in a fast-paced environment.

4 hours, 47 minutes ago

🥥 Executive Assistant/Video Editor - Job Code: 1772667685141

Coconut VA 11-50 Professional Services

Coconut is hiring a part-time Executive Assistant/Video Editor to support Katelyn’s personal brand, Enchanted Dawn, and client projects through video editing, workflow coordination, and day-to-day operational support in US hours.

TikTok
5 hours, 32 minutes ago

Staff Executive Business Partner

GitLab 1K-5K Internet Software & Services

Staff Executive Business Partner at GitLab partnering with the CTO to align their time, priorities, and information so engineering, product, and customer outcomes progress smoothly in a fast-paced public-company environment.

DevSecOps GitLab
5 hours, 54 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers