Accounts Receivable Operations Specialist

6 days, 4 hours ago
Full-time
Mid Level
Operations
Headquarters

Headquarters

Headquarters is a staffing and services partner for over 10 leading cannabis companies, offering transparent financial staffing and shared services to help businesses scale at a fraction of the cost. Their industry experts integrate with teams to super...

Diversified Financial Services
11-50
Founded 2017

Description

  • Review AR aging reports and perform invoice, payment, and credit reconciliations.
  • Reconcile and process incoming payments from Cash App and other digital payment methods, resolving discrepancies through transaction histories and dispute workflows.
  • Oversee daily payment application processes to ensure accurate and timely transaction postings and troubleshoot related issues.
  • Work cross-functionally with Sales, Logistics, Collections, and Accounting to resolve billing and payment discrepancies, including chargebacks, short payments, and overpayments.
  • Ensure timely and accurate upload of payment documentation, including check deposits, smart safe receipts, and ACH remittance details, into internal systems.
  • Support bi-weekly bank reconciliations related to AR entries and assist with external audits by preparing and adjusting supporting documentation.
  • Manage payment reconciliation and reporting for consignment accounts in alignment with contractual obligations.
  • Process account adjustments, write-offs, and credit memos in compliance with company policies.
  • Conduct weekly quality reviews of payment applications and reconciliations to ensure data accuracy, integrity, and policy adherence.
  • Generate weekly AR aging reports for Cash App payments and highlight trends in digital payment failures, settlement lag, or chargebacks.

Requirements

  • Proven experience in Accounts Receivable operations or a similar finance role.
  • Strong understanding of AR processes, payment application, and reconciliation.
  • Experience reconciling payments from digital wallets or payment platforms such as Cash App, PayPal, or Venmo.
  • Proficiency with accounting software and ERP systems such as SAP, Oracle, or NetSuite.
  • Advanced Excel skills and the ability to analyze financial data.
  • Strong communication and collaboration skills with a problem-solving mindset.
  • Detail-oriented and highly organized with the ability to manage multiple priorities.
  • Familiarity with internal controls and audit practices is a plus.
  • Fully remote work environment.
  • Interest in working with large companies in the expanding cannabis industry, with $10M+ monthly revenues.

Benefits

  • Fully remote position.
  • Opportunities for professional growth.
  • Exposure to working with large companies in the expanding cannabis industry.
  • Work with companies generating $10M+ in monthly revenues.

Interested in this position?

Apply directly on the company website

Apply Now

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